JACoW Team Meeting 2024 - Deauville, France

Europe/Paris
Batman (C.I.D Deauville)

Batman

C.I.D Deauville

Description

JACoW Team Meeting 

Location:  C.I.D Deauville, Normandy, France

inDeauville - Tourism, Events, City Guide - The official website for Deauville

The JACoW Team Meeting 2024 will be hosted by Ganil and will take place in Deauville, France.
A small invitation-only pre-meeting will take place on November 4/5 and all other team members will attend November 5-8.

This fully in-person meeting.

The boundary conditions outlined in the JACoW charter (https://www.jacow.org/About/Charter) require that all conferences within the JACoW Collaboration ensure that their editors attend the JACoW Annual Team Meetings. This is also an opportune time to send IT Support staff and any other members who will have, or had a support role for your event. These meetings are the main mechanism by which knowledge is transferred among members of the collaboration, which is what enables each conference to produce their own proceedings and publish them on JACoW.org. The Team Meeting provides a comprehensive program to share JACoW experience and knowledge of electronic publication techniques with the JACoW community and supporting organizations. This is an essential opportunity for representatives of each conference or workshop to obtain first-hand experience and to learn best practices for how to produce their proceedings. Please let the Board know if there are any specific topics you would like to include in the agenda for this year.

We would like to see a robust attendance to ensure continuity and transfer of knowledge within the collaboration. Especially with our transfer to Indico for all events. Please forward this email to colleagues at your institution who will be involved in your event. We look forward to meeting you in Deauville.

Please fill out the feedback form about the Team Meeting!  https://forms.gle/y8ktF6jiwbDYC1zRA

 

 



Pre-Team (by invitation):  
All day:  Monday, November 4
Morning: Tuesday, November 5

All Team members:
Afternoon: Tuesday, November 5
All day: Wednesday November 6
All day: Thursday, November 7
Morning: Friday, November 8

Social program:
Welcome reception - Tuesday, November 5
Group dinner - Thursday, November 7

Contacts:
Hanna Franberg Delahaye IPAC'26 LOC Chairperson
Isabelle Come IPAC'26 assistant

contact@ipac26.org 

Registration
JACoW Team Meeting 2024, 4th November to 8th November
Participants
  • Christine Petit-Jean-Genaz
  • Sumner Brown Gibbs
  • +37
    • 08:30 09:00
      Registration for Pre-Meeting Attendees Accueil Côté Royal (C.I.D.)

      Accueil Côté Royal

      C.I.D.

    • 09:00 10:30
      Pre-meeting (closed session) Scarlett 1 (C.I.D)

      Scarlett 1

      C.I.D

    • 10:30 11:00
      Morning Break 30m Espace Côté Royal

      Espace Côté Royal

      C.I.D Deauville

    • 11:00 12:30
      Pre-meeting (closed session) Scarlett 1 (C.I.D)

      Scarlett 1

      C.I.D

    • 12:30 14:00
      Lunch (time and place TBC) 1h 30m Scarlett

      Scarlett

      C.I.D Deauville

    • 14:00 15:45
      Pre-meeting (closed session) Scarlett 1 (C.I.D)

      Scarlett 1

      C.I.D

    • 15:45 16:15
      Afternoon Break 30m Scarlett

      Scarlett

      C.I.D Deauville

    • 16:15 18:00
      Pre-meeting (closed session) Scarlett 1 (C.I.D)

      Scarlett 1

      C.I.D

    • 09:00 10:30
      Pre-meeting (closed session) Scarlett 1 (C.I.D)

      Scarlett 1

      C.I.D

      Convener: Meghan McAteer (Helmholtz-Zentrum Berlin für Materialien und Energie GmbH)
    • 10:30 11:00
      Coffee Break 30m Espace Côté Royal

      Espace Côté Royal

      C.I.D Deauville

    • 11:00 12:30
      Pre-meeting (closed session) Scarlett 1 (C.I.D)

      Scarlett 1

      C.I.D

    • 12:30 14:00
      Lunch (time and place TBC) 1h 30m Scarlett

      Scarlett

      C.I.D Deauville

    • 13:00 14:00
      Registration Accueil Côté Royal (C.I.D)

      Accueil Côté Royal

      C.I.D

      Acces by the "Royal" acces.
    • 14:00 14:15
      Welcome from GANIL 15m Batman

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      C.I.D Deauville

      Speaker: Dr Hanna Franberg Delahaye (Grand Accélérateur Nat. d'Ions Lourds)
    • 14:15 14:30
      Welcome, with roadmap for this meeting 15m Batman

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      C.I.D Deauville

      Speaker: Meghan McAteer (Helmholtz-Zentrum Berlin für Materialien und Energie GmbH)
    • 14:30 14:50
      What is JACoW? Past, present, and future of the collaboration 20m Batman

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      C.I.D Deauville

      Speaker: Meghan McAteer (Helmholtz-Zentrum Berlin für Materialien und Energie GmbH)
    • 14:50 15:20
      General overview of producing JACoW proceedings 30m Batman

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      A reference to the JACoW Team meeting topics from a conference timing perspective

      Speaker: Johan Olander (European Spallation Source ERIC)
    • 15:20 15:40
      Activity Report of the Regional Support Centres 20m Batman

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      C.I.D Deauville

      Speaker: Ronny Billen (European Organization for Nuclear Research)
    • 15:40 16:10
      Coffee Break 30m Batman

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      C.I.D Deauville

    • 16:10 16:30
      Pre-TM Summary Report 20m Batman

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      C.I.D Deauville

      Speaker: Meghan McAteer (Helmholtz-Zentrum Berlin für Materialien und Energie GmbH)
    • 16:30 17:00
      JACoW voting info and introductions from candidates 30m Batman

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      Speaker: Ronny Billen (European Organization for Nuclear Research)
    • 17:00 17:30
      Setup of personal laptops to use for hands-on tutorials 30m Batman

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      C.I.D Deauville

      Speaker: Raphael Mueller (GSI Helmholtzzentrum für Schwerionenforschung GmbH)
    • 17:30 17:45
      Closing session, questions, open discussion 15m Batman

      Batman

      C.I.D Deauville

      Speaker: Meghan McAteer (Helmholtz-Zentrum Berlin für Materialien und Energie GmbH)
    • 18:15 20:00
      Reception/poster session - At the casino gallery C.I.D 1h 45m Espace Côté Royal (C.I.D)

      Espace Côté Royal

      C.I.D

      Wine and appetizer

    • 09:00 09:10
      Feedback session and summary of day before 10m Batman

      Batman

      C.I.D Deauville

      Speaker: Dr Meghan McAteer (Helmholtz-Zentrum Berlin für Materialien und Energie GmbH)
    • 09:10 09:35
      JACoW-Indico Scientific Program Management 25m Batman

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      Speaker: Petr Anisimov (Los Alamos National Laboratory)
    • 09:55 10:15
      Proceedings Office Workflow 20m Batman

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      Workflow overview of how the editors, author check, speaker prep all work towards the goal of proceeding publication

      Speaker: Dr Ivan Andrian (Elettra-Sincrotrone Trieste S.C.p.A.)
    • 10:15 10:45
      Coffee Break 30m Espace Côté Royal

      Espace Côté Royal

      C.I.D Deauville

    • 10:45 11:05
      Reference & citations, rules & styles 20m Batman

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      Speaker: Jan Chrin (Paul Scherrer Institut)
    • 11:05 11:40
      CatScan tool and JACoW reference search tool 35m Batman

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      C.I.D Deauville

      Speaker: Joshua Peters (Australian Nuclear Science and Technology Organisation)
    • 11:40 12:10
      IT management for a conference: software requirements, setup, and installation specifications 30m Batman

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      C.I.D Deauville

      Speaker: Mr Robert Saethre (Oak Ridge National Laboratory)
    • 12:10 13:10
      Lunch (time and place TBC) 1h Batman

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    • 13:10 13:40
      Editing with Word 30m Batman

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      Speaker: Ms Lin Bian (Institute of High Energy Physics)
    • 13:40 14:10
      Intro to editing with LaTeX 30m Batman

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      Speaker: Jaeyu Lee (Pohang Accelerator Laboratory)
    • 14:10 14:50
      Advanced editing with LaTeX 40m Batman

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      Speaker: Jan Chrin (Paul Scherrer Institut)
    • 14:50 15:20
      How to edit transparencies - a saga coloured by GIFs and movies (V) 30m Batman

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      Speaker: Kent Wootton (Argonne National Laboratory)
    • 15:20 15:50
      Coffee Break 30m Batman

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    • 15:50 16:10
      Editing PDFs with Acrobat and Pitstop 20m Batman

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      Speaker: Raphael Mueller (GSI Helmholtzzentrum für Schwerionenforschung GmbH)
    • 16:10 16:25
      Developments in reference formatting with LaTeX 15m Batman

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      C.I.D Deauville

      Speaker: Zhichu Chen (Shanghai Synchrotron Radiation Facility)
    • 16:25 16:45
      Running a successful Speaker Ready room 20m Batman

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      Slides are summarization of workflow updates for IPAC'24 and links to historical talks.

      Speaker: Jana Thomson (TRIUMF)
    • 16:45 17:05
      Generating proceedings with Indico 20m Batman

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      Speaker: Dr Ivan Andrian (Elettra-Sincrotrone Trieste S.C.p.A.)
    • 17:05 17:35
      Perspectives from a newer collaboration member 30m Batman

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      Speaker: Sumner Brown Gibbs (Oak Ridge National Laboratory)
    • 17:35 17:55
      Closing session, questions, open discussion 20m Batman

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      Speaker: Johan Olander (European Spallation Source ERIC)
    • 09:00 10:45
      Part I: Tutorial - working through an example conference 1h 45m Batman

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      C.I.D Deauville

    • 10:45 11:15
      Coffee Break 30m Espace Côté Royal

      Espace Côté Royal

      C.I.D Deauville

    • 11:15 12:25
      Part II: Tutorial - working through an example conference 1h 10m Batman

      Batman

      C.I.D Deauville

    • 12:25 13:55
      Lunch (time and place TBC) 1h 30m Batman (C.I.D)

      Batman

      C.I.D

    • 13:55 14:05
      Election 10m Batman

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      Speaker: Ronny Billen (European Organization for Nuclear Research)
    • 14:05 15:45
      Part III: Tutorial - working through an example conference 1h 40m Batman

      Batman

      C.I.D Deauville

    • 15:45 16:15
      Coffee Break 30m Batman

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      C.I.D Deauville

    • 16:15 16:50
      Part IV: Tutorial - working through an example conference 35m Batman

      Batman

      C.I.D Deauville

    • 16:50 17:10
      Experience with producing proceedings using Indico at LINAC'24 20m Batman

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      C.I.D Deauville

      Speaker: Kent Wootton (Argonne National Laboratory)
    • 17:10 17:30
      Closing session, questions, open discussion 20m Batman

      Batman

      C.I.D Deauville

    • 19:15 21:15
      Dinner - Novotel Plage 2h
    • 09:00 09:10
      Feedback session and summary of day before 10m Batman

      Batman

      C.I.D Deauville

    • 09:10 09:40
      Indico support: who to ask for help, when and how you could help yourself 30m Batman

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      C.I.D Deauville

      Speaker: Ivan Andrian (Elettra-Sincrotrone Trieste S.C.p.A.)
    • 09:40 10:10
      Indico activities and future directions 30m Batman

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      C.I.D Deauville

      Speaker: Duarte Galvão (European Organization for Nuclear Research)
    • 10:10 10:25
      JACoW-Indico conference tools and information screens 15m Batman

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      Speaker: Mr Stefano Deiuri (Elettra-Sincrotrone Trieste S.C.p.A.)
    • 10:25 10:55
      Coffee Break 30m Espace Côté Royal

      Espace Côté Royal

      C.I.D Deauville

    • 10:55 11:05
      Proposal from MSU/FRIB to host JACoW TM'25 10m Batman

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      Speaker: Kent Wootton (Argonne National Laboratory)
    • 11:05 11:25
      Summary from the Rapporteur 20m Batman

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      C.I.D Deauville

      Speaker: Jui-Che Huang (National Synchrotron Radiation Research Center)
    • 11:25 12:00
      Questions, feedback, closing 35m Batman

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      C.I.D Deauville

      Speakers: Meghan McAteer (Helmholtz-Zentrum Berlin für Materialien und Energie GmbH), Sumner Brown Gibbs (Oak Ridge National Laboratory)
    • 12:00 13:00
      Lunch 1h Batman

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      C.I.D Deauville