Name: JACoW Team Meeting 2024 - Deauville, France
Start: 2024-11-04T08:30:00+01:00
End: 2024-11-08T18:50:00+01:00
Location: C.I.D Deauville

JACoW Team Meeting 2024 - Deauville, France

from Monday 4 November 2024 (08:30) to Friday 8 November 2024 (18:50)

Monday 4 November 2024

08:30

08:30 - 09:00
Room: Accueil Côté Royal
09:00
09:00 - 10:30
Room: Scarlett 1
Contributions

09:00 Pre-meeting materials - Jana Thomson (TRIUMF)
10:30 Morning Break
Morning Break
10:30 - 11:00
Room: Espace Côté Royal

11:00

11:00 - 12:30
Room: Scarlett 1

12:30 Lunch (time and place TBC)
Lunch (time and place TBC)
12:30 - 14:00
Room: Scarlett

14:00

14:00 - 15:45
Room: Scarlett 1

15:45 Afternoon Break
Afternoon Break
15:45 - 16:15
Room: Scarlett

16:15

16:15 - 18:00
Room: Scarlett 1
Tuesday 5 November 2024

09:00

09:00 - 10:30
Room: Scarlett 1

10:30 Coffee Break
Coffee Break
10:30 - 11:00
Room: Espace Côté Royal

11:00

11:00 - 12:30
Room: Scarlett 1

12:30 Lunch (time and place TBC)
Lunch (time and place TBC)
12:30 - 14:00
Room: Scarlett

13:00

13:00 - 14:00
Room: Accueil Côté Royal
14:00 Welcome from GANIL - Hanna Franberg Delahaye (Grand Accélérateur Nat. d'Ions Lourds)
Welcome from GANIL
- Hanna Franberg Delahaye (Grand Accélérateur Nat. d'Ions Lourds)
14:00 - 14:15
Room: Batman
14:15 Welcome, with roadmap for this meeting - Meghan McAteer (Helmholtz-Zentrum Berlin für Materialien und Energie GmbH)
Welcome, with roadmap for this meeting
- Meghan McAteer (Helmholtz-Zentrum Berlin für Materialien und Energie GmbH)
14:15 - 14:30
Room: Batman
14:30 What is JACoW? Past, present, and future of the collaboration - Meghan McAteer (Helmholtz-Zentrum Berlin für Materialien und Energie GmbH)
What is JACoW? Past, present, and future of the collaboration
- Meghan McAteer (Helmholtz-Zentrum Berlin für Materialien und Energie GmbH)
14:30 - 14:50
Room: Batman
14:50 General overview of producing JACoW proceedings - Johan Olander (European Spallation Source ERIC)
General overview of producing JACoW proceedings
- Johan Olander (European Spallation Source ERIC)
14:50 - 15:20
Room: Batman A reference to the JACoW Team meeting topics from a conference timing perspective
15:20 Activity Report of the Regional Support Centres - Ronny Billen (European Organization for Nuclear Research)
Activity Report of the Regional Support Centres
- Ronny Billen (European Organization for Nuclear Research)
15:20 - 15:40
Room: Batman
15:40 Coffee Break
Coffee Break
15:40 - 16:10
Room: Batman
16:10 Pre-TM Summary Report - Meghan McAteer (Helmholtz-Zentrum Berlin für Materialien und Energie GmbH)
Pre-TM Summary Report
- Meghan McAteer (Helmholtz-Zentrum Berlin für Materialien und Energie GmbH)
16:10 - 16:30
Room: Batman
16:30 JACoW voting info and introductions from candidates - Ronny Billen (European Organization for Nuclear Research)
JACoW voting info and introductions from candidates
- Ronny Billen (European Organization for Nuclear Research)
16:30 - 17:00
Room: Batman
17:00 Setup of personal laptops to use for hands-on tutorials - Raphael Mueller (GSI Helmholtzzentrum für Schwerionenforschung GmbH)
Setup of personal laptops to use for hands-on tutorials
- Raphael Mueller (GSI Helmholtzzentrum für Schwerionenforschung GmbH)
17:00 - 17:30
Room: Batman
17:30 Closing session, questions, open discussion - Meghan McAteer (Helmholtz-Zentrum Berlin für Materialien und Energie GmbH)
Closing session, questions, open discussion
- Meghan McAteer (Helmholtz-Zentrum Berlin für Materialien und Energie GmbH)
17:30 - 17:45
Room: Batman
18:15 Reception/poster session - At the casino gallery C.I.D
Reception/poster session - At the casino gallery C.I.D
18:15 - 20:00
Room: Espace Côté Royal
Wednesday 6 November 2024
09:00 Feedback session and summary of day before - Meghan McAteer (Helmholtz-Zentrum Berlin für Materialien und Energie GmbH)
Feedback session and summary of day before
- Meghan McAteer (Helmholtz-Zentrum Berlin für Materialien und Energie GmbH)
09:00 - 09:10
Room: Batman
09:10 JACoW-Indico Scientific Program Management - Petr Anisimov (Los Alamos National Laboratory)
JACoW-Indico Scientific Program Management
- Petr Anisimov (Los Alamos National Laboratory)
09:10 - 09:35
Room: Batman
09:35 Trends in paper submission: Types, problems, quality control advice - Volker RW Schaa (GSI Helmholtzzentrum für Schwerionenforschung GmbH)
Trends in paper submission: Types, problems, quality control advice
- Volker RW Schaa (GSI Helmholtzzentrum für Schwerionenforschung GmbH)
09:35 - 09:55
Room: Batman
09:55 Proceedings Office Workflow - Ivan Andrian (Elettra-Sincrotrone Trieste S.C.p.A.)
Proceedings Office Workflow
- Ivan Andrian (Elettra-Sincrotrone Trieste S.C.p.A.)
09:55 - 10:15
Room: Batman Workflow overview of how the editors, author check, speaker prep all work towards the goal of proceeding publication
10:15 Coffee Break
Coffee Break
10:15 - 10:45
Room: Espace Côté Royal
10:45 Reference & citations, rules & styles - Jan Chrin (Paul Scherrer Institut)
Reference & citations, rules & styles
- Jan Chrin (Paul Scherrer Institut)
10:45 - 11:05
Room: Batman
11:05 CatScan tool and JACoW reference search tool - Joshua Peters (Australian Nuclear Science and Technology Organisation)
CatScan tool and JACoW reference search tool
- Joshua Peters (Australian Nuclear Science and Technology Organisation)
11:05 - 11:40
Room: Batman
11:40 IT management for a conference: software requirements, setup, and installation specifications - Robert Saethre (Oak Ridge National Laboratory)
IT management for a conference: software requirements, setup, and installation specifications
- Robert Saethre (Oak Ridge National Laboratory)
11:40 - 12:10
Room: Batman
12:10 Lunch (time and place TBC)
Lunch (time and place TBC)
12:10 - 13:10
Room: Batman
13:10 Editing with Word - Lin Bian (Institute of High Energy Physics)
Editing with Word
- Lin Bian (Institute of High Energy Physics)
13:10 - 13:40
Room: Batman
13:40 Intro to editing with LaTeX - Jaeyu Lee (Pohang Accelerator Laboratory)
Intro to editing with LaTeX
- Jaeyu Lee (Pohang Accelerator Laboratory)
13:40 - 14:10
Room: Batman
14:10 Advanced editing with LaTeX - Jan Chrin (Paul Scherrer Institut)
Advanced editing with LaTeX
- Jan Chrin (Paul Scherrer Institut)
14:10 - 14:50
Room: Batman
14:50 How to edit transparencies - a saga coloured by GIFs and movies (V) - Kent Wootton (Argonne National Laboratory)
How to edit transparencies - a saga coloured by GIFs and movies (V)
- Kent Wootton (Argonne National Laboratory)
14:50 - 15:20
Room: Batman
15:20 Coffee Break
Coffee Break
15:20 - 15:50
Room: Batman
15:50 Editing PDFs with Acrobat and Pitstop - Raphael Mueller (GSI Helmholtzzentrum für Schwerionenforschung GmbH)
Editing PDFs with Acrobat and Pitstop
- Raphael Mueller (GSI Helmholtzzentrum für Schwerionenforschung GmbH)
15:50 - 16:10
Room: Batman
16:10 Developments in reference formatting with LaTeX - Zhichu Chen (Shanghai Synchrotron Radiation Facility)
Developments in reference formatting with LaTeX
- Zhichu Chen (Shanghai Synchrotron Radiation Facility)
16:10 - 16:25
Room: Batman
16:25 Running a successful Speaker Ready room - Jana Thomson (TRIUMF)
Running a successful Speaker Ready room
- Jana Thomson (TRIUMF)
16:25 - 16:45
Room: Batman Slides are summarization of workflow updates for IPAC'24 and links to historical talks.
16:45 Generating proceedings with Indico - Ivan Andrian (Elettra-Sincrotrone Trieste S.C.p.A.)
Generating proceedings with Indico
- Ivan Andrian (Elettra-Sincrotrone Trieste S.C.p.A.)
16:45 - 17:05
Room: Batman
17:05 Perspectives from a newer collaboration member - Sumner Brown Gibbs (Oak Ridge National Laboratory)
Perspectives from a newer collaboration member
- Sumner Brown Gibbs (Oak Ridge National Laboratory)
17:05 - 17:35
Room: Batman
17:35 Closing session, questions, open discussion - Johan Olander (European Spallation Source ERIC)
Closing session, questions, open discussion
- Johan Olander (European Spallation Source ERIC)
17:35 - 17:55
Room: Batman
Thursday 7 November 2024

09:00 Part I: Tutorial - working through an example conference
Part I: Tutorial - working through an example conference
09:00 - 10:45
Room: Batman

10:45 Coffee Break
Coffee Break
10:45 - 11:15
Room: Espace Côté Royal

11:15 Part II: Tutorial - working through an example conference
Part II: Tutorial - working through an example conference
11:15 - 12:25
Room: Batman

12:25 Lunch (time and place TBC)
Lunch (time and place TBC)
12:25 - 13:55
Room: Batman
13:55 Election - Ronny Billen (European Organization for Nuclear Research)
Election
- Ronny Billen (European Organization for Nuclear Research)
13:55 - 14:05
Room: Batman
14:05 Part III: Tutorial - working through an example conference
Part III: Tutorial - working through an example conference
14:05 - 15:45
Room: Batman

15:45 Coffee Break
Coffee Break
15:45 - 16:15
Room: Batman

16:15 Part IV: Tutorial - working through an example conference
Part IV: Tutorial - working through an example conference
16:15 - 16:50
Room: Batman
16:50 Experience with producing proceedings using Indico at LINAC'24 - Kent Wootton (Argonne National Laboratory)
Experience with producing proceedings using Indico at LINAC'24
- Kent Wootton (Argonne National Laboratory)
16:50 - 17:10
Room: Batman
17:10 Closing session, questions, open discussion
Closing session, questions, open discussion
17:10 - 17:30
Room: Batman

19:15 Dinner - Novotel Plage
Dinner - Novotel Plage
19:15 - 21:15
Friday 8 November 2024

09:00 Feedback session and summary of day before
Feedback session and summary of day before
09:00 - 09:10
Room: Batman
09:10 Indico support: who to ask for help, when and how you could help yourself - Ivan Andrian (Elettra-Sincrotrone Trieste S.C.p.A.)
Indico support: who to ask for help, when and how you could help yourself
- Ivan Andrian (Elettra-Sincrotrone Trieste S.C.p.A.)
09:10 - 09:40
Room: Batman
09:40 Indico activities and future directions - Duarte Galvão (European Organization for Nuclear Research)
Indico activities and future directions
- Duarte Galvão (European Organization for Nuclear Research)
09:40 - 10:10
Room: Batman
10:10 JACoW-Indico conference tools and information screens - Stefano Deiuri (Elettra-Sincrotrone Trieste S.C.p.A.)
JACoW-Indico conference tools and information screens
- Stefano Deiuri (Elettra-Sincrotrone Trieste S.C.p.A.)
10:10 - 10:25
Room: Batman
10:25 Coffee Break
Coffee Break
10:25 - 10:55
Room: Espace Côté Royal
10:55 Proposal from MSU/FRIB to host JACoW TM'25 - Kent Wootton (Argonne National Laboratory)
Proposal from MSU/FRIB to host JACoW TM'25
- Kent Wootton (Argonne National Laboratory)
10:55 - 11:05
Room: Batman
11:05 Summary from the Rapporteur - Jui-Che Huang (National Synchrotron Radiation Research Center)
Summary from the Rapporteur
- Jui-Che Huang (National Synchrotron Radiation Research Center)
11:05 - 11:25
Room: Batman
11:25 Questions, feedback, closing - Sumner Brown Gibbs (Oak Ridge National Laboratory) Meghan McAteer (Helmholtz-Zentrum Berlin für Materialien und Energie GmbH)
Questions, feedback, closing
- Sumner Brown Gibbs (Oak Ridge National Laboratory)
- Meghan McAteer (Helmholtz-Zentrum Berlin für Materialien und Energie GmbH)
11:25 - 12:00
Room: Batman
12:00 Lunch
Lunch
12:00 - 13:00
Room: Batman

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