JACoW Team Meeting 2025 - CERN, Switzerland

3 Nov 2025, 08:30 → 7 Nov 2025, 18:30 Europe/Zurich

40/S2-C01 (CERN)

Adriana Rossi (European Organization for Nuclear Research)

 

JACoW Team Meeting 

The JACoW Team Meeting 2025 will be hosted by CERN and will take place at CERN premises. 
An invitation-only pre-meeting will take place on November 3 (full day) and 4 (half day. Team members will attend November 5-7. 

A remote connection will be provided for afternoon sessions, not for practical training. In person participation is strongly recommended.

The boundary conditions outlined in the JACoW charter (https://www.jacow.org/About/Charter) require that all conferences within the JACoW Collaboration ensure that their editors attend the JACoW Annual Team Meetings. This is also an opportune time to send IT Support staff and any other members who will have, or had a support role for your event. These meetings are the main mechanism by which knowledge is transferred among members of the collaboration, which is what enables each conference to produce their own proceedings and publish them on JACoW.org. The Team Meeting provides a comprehensive program to share JACoW experience and knowledge of electronic publication techniques with the JACoW community and supporting organizations. This is an essential opportunity for representatives of each conference or workshop to obtain first-hand experience and to learn best practices for how to produce their proceedings. Please let the Board know if there are any specific topics you would like to include in the agenda for this year.

We would like to see a robust attendance to ensure continuity and transfer of knowledge within the collaboration. Especially with our transfer to Indico for all events. Please forward this email to colleagues at your institution who will be involved in your event. We look forward to meeting you at CERN. 

Monday 3 November

08:30 → 09:00 Registration

12:30 → 14:00 Lunch

Tuesday 4 November

12:00 → 13:00 Lunch

12:30 → 13:00 Registration

13:00 → 16:00 CERN VISIT

19:00 → 21:45 Dinner - Restaurant Hortus - Meyrin

Wednesday 5 November

09:00 → 12:30 JACoW team meeting

09:00 Welcome to the JACoW collaboration Team Meeting (25' + 5')

• Welcome words
• Brief description of the JACoW collaboration structure and goals
• Roadmap of this meeting

Speaker: Adriana Rossi (European Organization for Nuclear Research)

09:30 General overview of JACoW process and tools (30' + 10')

• Introduction to the step by step process tools
• Proceeding production overview

Speaker: Johan Olander (European Spallation Source)

10:10 Indico for JACoW (30' + 10')

• Indico as Central Repository for final users profiles
• Indico as platform for conferences
• Indico for proceeding editing

Speakers: Adrian Mönnich (European Organization for Nuclear Research), Michel Succar Medina (European Organization for Nuclear Research)

10:50 Coffee break

11:20 Deputy Chair voting and Directors announcement

• Do you approve the co-option of the directors
• Vote

12:30 → 14:00 Lunch

14:00 → 18:35 JACoW team meeting

14:00 Report on JACoW activity in 2025 (10' + 5')

Speaker: Adriana Rossi (European Organization for Nuclear Research)

14:15 Pre-Team Meeting Summary Report (10' + 5')

Speaker: Adriana Rossi (European Organization for Nuclear Research)

14:30 JACoW tools overview: who does what and when (35' + 10')

• Indico
• CAT
• JICT
• CatScan
• RefDB

Speaker: Ivan Andrian (Elettra-Sincrotrone Trieste S.C.p.A.)

15:15 JACoW-Indico Scientific Program Management (from IPAC'25) (25' + 5')

THAKI will ask who should give the talk

Speaker: Jui-Che Huang (National Synchrotron Radiation Research Center)

15:45 Coffee break

16:15 Workflow at IPAC'25 (30' + 10')

Speaker: David Button (Australian Nuclear Science and Technology Organisation)

16:55 IT management (copy from JTM24)

Speakers: Ping-Shun Chuang (National Synchrotron Radiation Research Center), Dr huang-Ya Huang (National Synchrotron Radiation Research Center)

17:25 setting up computers

Speakers: Ivan Andrian (Elettra-Sincrotrone Trieste S.C.p.A.), Stefano Deiuri (Elettra-Sincrotrone Trieste S.C.p.A.)

Thursday 6 November

08:40 → 12:00 JACoW team meeting

08:40 CatScan and Reference Search tools tutorial (30' + 10')

Speaker: Joshua Peters (Australian Nuclear Science and Technology Organisation)

09:20 Hands on

10:20 Coffee break

10:50 Hands on

12:00 → 13:00 Lunch

13:00 → 15:00 JACoW team meeting

13:00 How to edit transparencies - a saga coloured by GIFs and movies (V)

Speaker: Ruth Rudolph (Deutsches Elektronen-Synchrotron DESY)

13:30 Intro to Word Editing

Speaker: Ana Stajminger (ELI Beamlines Czech Republic)

14:00 Intro to Latex editing

Speaker: Jaeyu Lee (Pohang Accelerator Laboratory)

14:30 Editing PDF (speaker to be found, if possible new people)

15:00 → 16:00 Coffee break

16:00 → 18:00 Poster session

Friday 7 November

09:30 → 13:00 JACoW team meeting

09:30 Report on SRF'25 (20' + 10')

Speaker: Akito Uchiyama (RIKEN Nishina Center)

10:00 Report on IBIC'25 (20' + 10')

Speaker: Dr Narender Kumar (Cockcroft Institute)

10:30 CB

11:00 Hands on

14:30 → 18:30 JACoW team meeting