Paper Preparation

Exceptionally for IBIC 2020, which will be held virtually in unprecedented circumstances, the publication of presented work as a proceeding paper is optional. For those authors that do opt to publish, the proceedings for IBIC 2020 will be managed by JACoW with the same high standards as for the previous conferences of the series.


1. JACoW Template

Use of the JACoW templates is mandatory — always download the latest template (for Word, Latex and OpenDocument) before starting, even if you have them already.

Ensure that the template you download corresponds to the version of software you are using. Do NOT convert documents across different platforms, MAC < > PC, or across different versions of Microsoft Word on the same platform. Always use the styles contained in the templates. The styles will automatically ensure correct typesetting and layout, and ensure you are not called to fix these problems again.


2. JACoW "Cat Scan Editor"

Before submission of Word and Latex documents, use JACoW’s Cat Scan Editor to obtain instant feedback on common formatting problems with your submission. With this tool, you can make corrections to your paper before uploading to SPMS.

More information can be found on this help page.


3. JACoW Reference Search and Export

To get citations of JACoW publications correctly formatted every time, the team at ANSTO in collaboration with JACoW has created the JACoW search and citation export tool for accelerator conference proceedings. Use this tool for all JACoW conference related citations.

More information can be found in this quick guide.  


4. Non-JACoW References

It is crucial that all bibliographical references are written clearly and consistently across all the conference proceedings so that your papers and those of your colleagues can be easily found.  Always use the EXACT formatting of references and citations in the templates and use JACoW search and citation export. More examples and details can be found in the Annex B of the full template or on the JACoW website.

  • All bibliographical and web references should be numbered and listed at the end of the paper in a section called References.
  • When citing a reference in the text, place the corresponding reference number in square brackets, e.g., [3].
  • A URL may be included as part of a reference, but the hyperlink must be removed (in Word use ctrl+k to remove).


5. Length of Contributions

Papers for invited oral presentations and seminars may be up to 7 pages long. Papers for both contributed oral and poster presentations may be up to 4 pages long. If contributions contain numerous references, these may be carried over to one extra page. Page limits will be strictly adhered to. All papers exceeding their limit will be returned to the author for revision.


6. Submission

Finally, submit your contribution by logging to your JACoW SPMS account.

More information about paper submission is available here.