Update 08-Jul-2020: SPMS has been experiencing instabilities in the last days. This may disturb or even disrupt the creation of new author profiles and submission of abstracts for short periods of time. The JACoW team is currently working to solve this issue. If you are having trouble to submit your abstract, please contact our support or the SPMS database administrator. Sorry for the inconvenience.
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Submit an abstract via JACoW's Scientific Program Management System (SPMS). Click on Manage Abstracts and then Submit A New Abstract. Follow the instructions below.
Remember in particular that if your work is accepted for presentation, the title, the authors, and the abstract, as you enter them, will be used in the program booklet, and later in the table of contents and author index of the proceedings to be published on JACoW. Please ensure that this data is correct at all stages.
Exceptionally for IBIC 2020, which will be held virtually in unprecedented circumstances, the publication of presented work as a proceeding paper is optional. For those authors that do opt to publish, the proceedings for IBIC 2020 will be managed by JACoW with the same high standards as for the previous conferences of the series.
Checking the Profile
All primary authors must own a profile and associated account within the JACoW Repository, prior to submitting an abstract. Check whether you already own a JACoW profile and associated account. Create them if necessary. Once logged into the IBIC 2020 SPMS, please check to confirm that the data in your JACoW profile is up to date, especially your e-mail address and affiliation.
Enter the title of the abstract using initial capital letters. For example: “This is a Paper Title in Initial Capital Letters”.
The default for all contributions which are not invited oral presentations is Poster. The IBIC 2020 Scientific Program Committee will select contributions for contributed oral presentation and poster after the abstract submission deadline.
Main Classification of Abstracts
All contributions are grouped by tracks. Authors are reminded that it is their responsibility to properly classify their abstracts to ensure that, if accepted for presentation, the paper is properly placed within the conference program.
Text should not exceed 1200 characters. Use one or more asterisks (*, **, etc.) to indicate footnotes to be entered in the footnotes field (see below).
Authors are requested to avoid using Greek symbols, superscripts or subscripts, since electronic submission over the web does not allow a simple, straightforward system to enter them.
Footnotes may not exceed 200 characters, so be judicious and concise in your use of references.
Enter footnotes, or publications referenced by the asterisks in the Abstract Text field with a carriage return after each.
Enter funding agency information in this field. This field should not be used to request sponsorship at the conference.
Once the abstract submission is complete, hit Submit.
Abstract Editing/Entry of Co-authors
Once the abstract is submitted, a new window allows authors to print, edit, or withdraw the abstract, and also to enter co-authors and designate their roles: primary/submitting authors (the persons normally contacted on matters concerning the program and the conference organization), presenter/speaker (the person who would present the invited oral/contributed oral/poster), co-author.
If a paper is selected for oral presentation, the role Presenter automatically becomes Speaker. The roles thus assigned are used to generate the sort order for co-authors in the table of contents. The names of primary/submitting authors appear first in the list of co-authors, followed in alphabetical order by co-authors with the same affiliation. Co-authors from other affiliations are grouped by affiliation, in alphabetical order.
It is important to remember to enter all co-authors. Failure to do so means they will be excluded from the author index in the conference program booklet and in the proceedings.
Notification of the acceptance of contributions for presentation at the Conference will be made to all primary/submitting authors early by the end of July 2020.