Call for Abstracts
All prospective presenters are required to submit an abstract via Indico before the specified deadline.
Please review the important dates carefully. Abstracts submitted by the early submission deadline may be considered for oral presentation in a contributed session. A total of six contributed oral presentations will be selected by the program committee. Authors of selected contributed orals are expected to be notified by May 2025. Abstracts submitted after the early deadline will be accepted as poster presentations only.
Poster Presentations
Each poster will be allotted a space of 2.4 meters (height) by 0.9 meters (width). Please ensure your poster fits within these dimensions. Posters in A0 size (portrait) are acceptable, but North American Architectural E size posters may not fit.
Posters must be installed before the start of the poster session and removed immediately afterward. Presenters are expected to be present at their posters for a significant portion of the session. Failure to do so may result in the corresponding paper being excluded from the proceedings.
Oral Presentations
Please upload your presentation slides to Indico by the deadline, which is no later than 3:00 p.m. on the day before your scheduled talk. Additional information and guidelines can be found on the Speaker Information page.
Paper Preparation
All papers must be prepared in accordance with JACoW guidelines. The JACoW Author Information site provides templates, reference tools, preparation instructions, and pre-submission check tools.
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Papers for invited and contributed oral presentations may be up to 7 pages.
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Papers for poster presentations may be up to 5 pages.
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If your contribution includes an extensive reference list, one additional page may be used for references.
Paper Submission
All submissions to SRF2025 are managed through JACoW-Indico.
Primary authors must have a valid JACoW profile and account before submitting abstracts.
Please ensure your JACoW profile is up to date—especially your email address and institutional affiliation. After logging in to JACoW-Indico, please click 'My Profile' to update your email address and affiliation.”
To begin submitting an abstract, visit: https://indico.jacow.org/event/89/abstracts/ and follow the on-screen instructions.
For step-by-step help:
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To revise a submitted abstract: How to edit your abstract
Proceedings
Conference proceedings will be published on the JACoW platform.
Note: To be eligible for publication, the corresponding work must be presented at the conference, either as a poster or an oral presentation.
