Companies and organizations are cordially invited to present their services and products at the HIAT 2025 conference in East Lansing, Michigan. The exhibition will take place at the Kellogg Hotel & Conference Center, close to the keynote talks. We encourage you to register early to avoid disappointment. The poster sessions and coffee breaks of the Conference are located in the same halls to encourage interaction between the industrial exhibition and the conference participants.
The purpose of the exhibition is to present products and/or services relevant to the participant’s professional interests. The exhibitors should emphasize instruments, products or services for use in teaching and research, books and other publications in scientific fields of relevance to the interests of the participants. For the public, and in particular for students, the exhibition shall also have an educational character.
Conference reserves the right, at its sole discretion, to accept or deny applications for exhibition space and to allocate space among exhibitors.
For all questions please contact:
Paul Thomas
Facility for Rare Isotope Beams
Michigan State University
P. +1-517-908-7634
E. hiat25@frib.msu.edu
Pricing
Booth charges are indicated in the table below. This includes registration for one participant, one table and two chairs, power and carts if needed to transport items. Additional staff must register at the individual rate.
| Category | Fee | Deadline |
| Early or regular registration | USD 1450 | 30 May 2025 |
To register for a booth, please contact Paul Thomas at hiat25@frib.msu.edu with your name, contact information, and organization that you represent.
Sponsorship Opportunities
Companies and orgnizations that wish to sponsor any of the coffee breaks during HIAT 2025 may do so at a cost of $1,000 USD per session.
To sponsor a coffee break, please contact Paul Thomas at hiat25@frib.msu.edu with your name, contact information, and organization that you represent.
There are also sponsorship opportunities for the HIAT 2025 opening reception and conference banquet. Please contact Paul Thomas for pricing and details.
Terms and Conditions
International Conference on Heavy Ion Accelerator Techology 2025
Terms and Conditions for Exhibition
Cancellations
Exhibitor cancellations, pre-paid booths fees are refundable less a $300 USD processing fee if notification is received in writing by Monday, 2 June 2025. Cancellations after Monday, 2 June 2025 will result in forfeiture of the entire exhibitor registration fee. Refunds will be made by credit card, check or bank transfer, depending on the original payment method.
Cancellations must be made in writing via email to hiat25@frib.msu.edu
Shipping Information
Shipping instruction will be posted 12 weeks prior to the Conference.
Booth Etiquette
During Exhibition opening hours, booths should be attended by an authorized representative, technically qualified to explain and demonstrate the equipment or services displayed.
The Conference reserves the right to remove any display that, because of noise or other objectionable features, detracts from the scientific and educational nature of the exhibit.
Sub-letting
Exhibitors are not permitted to sub-let booths or portions of booths to non-registered companies or individuals.
Compliance
The Exhibitor assumes all responsibility for compliance with all pertinent ordinances, resolutions and codes of duly authorized local, state, and federal governing bodies concerning fire, safety and health, together with the rules and regulations of the Kellogg Hotel & Conference Center.
Storage, Set up and Dismantling
Because of the limited storage space we cannot guarantee to fulfill all requirements concerning the storage space. Please take this into consideration for the delivery of your material. Kellogg Hotel & Conference Center, Michigan State University (MSU), Facility for Rare Isotope Beams (FRIB), nor the Department of Energy, assumes no responsibility or liability for damage or theft.
Logo Usage
Upon registering as an Exhibitor in the HIAT 2025 Industrial Exhibition, you grant HIAT 2025 permission to use your company’s logo in promotional materials including on the conference website, in the conference program and on directional signage.
Upon receiving written confirmation of payment in full from HIAT 2025, please send your company logo graphic (300 dpi or greater) to hiat25@frib.msu.edu for inclusion in the HIAT 2025 Conference program and on the HIAT 2025 website.
Hold Harmless Clause
The Exhibitor assumes the entire responsibility and liability for losses, damages, and claims arising out of Exhibitor’s activities in the Kellogg Hotel & Conference Center and will indemnify, defend, and hold harmless the Kellogg Hotel & Conference Center, its owner, and its management company, Michigan State University (MSU), Facility for Rare Isotope Beams (FRIB), and the Department of Energy as well as their respective agents, servants, and employees from any and all such losses, damages, and claims.
Conference Venue
Kellogg Hotel & Conference Center
219 S Harrison Rd
East Lansing, MI 48824
Web: https://kelloggcenter.com
