The HIAT’25 Editor-in-Chief reserves the right to refuse papers for publication that do not meet a reasonable level of preparation.
Complete guidelines about paper preparation are provided on the JACoW website. Be sure to submit the paper through the HIAT’25 Indico pages (link will be provided when paper submission opens).
Paper Formatting
• Templates
Use of the JACoW templates is mandatory for HIAT’25. Always download the latest template files (LaTex/Overleaf, MS Word, OpenDocument) before starting, even if you have them from previous conferences. Always use the styles contained in the templates.
• Length of contributions
Papers for invited talks may be up to 5 pages. Papers for both contributed talks and poster presentations may be up to 3 pages. If contributions contain numerous references, these may be included on an additional page. Only references are allowed on this extra page, no other parts are permitted. Any papers exceeding their limit will be returned to the author for revision or, ultimately, rejected.
Basic Hints and Tools
Detailed instructions on how to write a good JACoW paper are included in the JACoW template. We also suggest reading through the following pages or using the linked tools to ensure the acceptable quality of your papers.
• Reference Search Tool (instructions)
• CAT Scan Editor – docx & LaTeX validator (instructions)
• Description of Electronic Processing of Submissions
Naming of files
Only files named according to the paper’s programme code can be uploaded. Please upload both the source file and the PDF versions of your manuscript. Example for paper code MOXA02, the paper contains two figures, the file names should be:
MOXA02.tex (or .docx, .odt, etc) corresponding to the source file and are to be selected in the “Source File” upload box.
MOXA02.pdf, selected in the “PDF” upload box.
MOXA02_f1.eps (or .png, .tif, .jpg, .pdf …) corresponding to figure 1. Figures and other supporting files are to be selected in the “Other Supporting Files” upload box.
MOXA02_f2.eps (or .png, .tif, .jpg, .pdf …) corresponding to figure 2. Figures and other supporting files are to be selected in the “Other Supporting Files” upload box.
References
We have observed that fixing bad references in submitted papers is the most time-consuming job for editors in the Proceedings Office. Authors should format their references following JACoW manuscript format guidelines before submitting their papers.
Basic rules:
• All bibliographical and web references should be numbered and listed at the end of the paper in a section called “References.”
• When citing a reference in the text, place the corresponding reference number in square brackets, e.g. [3].
• A URL may be included as part of a reference, but the hyperlink must be removed (In Word use ctrl+k to remove).
Citations of JACoW publications
To get citations of JACoW publications correctly formatted, use the JACoW Reference Search Tool. Use this tool for all JACoW conference related citations, including those to papers presented to HIAT’25.
Citations of non–JACoW publications
It is crucial that all bibliographical references are written clearly and consistently across all the conference proceedings. Always use the EXACT formatting of references and citations in the templates. More examples and details can be found in the Annex B of the full template or on the JACoW website.
