All abstract contributions received for the IBIC conference will be accepted as either an oral contribution or a poster. All abstracts submitted as oral contributions will be reviewed by the IBIC Scientific Program Committee (SPC). Due to the limited time slots for oral presentations, some oral contributions may be accepted as poster instead of oral.
Authors should use the JACoW templates for paper preparation.
Authors are also reminded that, since no contributions are accepted for publication only, any paper accepted for presentation, which is not presented by one of the authors at the conference, will be excluded from the proceedings.
The Scientific Program Committee reserves the right to refuse papers that have not been properly presented in the poster sessions. Manuscripts of contributions to the proceedings (or enlargements of them) are not considered as posters.
Described below are some basic requirements for the preparation of contributions; more complete guidelines are provided in the text of the JACoW templates, available in the "For Authors" section of the JACoW website.
Length of Contributions
- Papers for both contributed oral and poster presentations may be up to 4 pages long. If contributions contain numerous references, these may be carried over to an extra page.
- Papers for invited oral presentations may be up to 5 pages long. If contributions contain numerous references, these may be carried over to an extra page.
- Papers for tutorials may be up to 7 pages long. If contributions contain numerous references, these may be carried over to an extra page.
Page limits will be strictly adhered to, all papers exceeding their limit will be returned to the author for revision.
JACoW Template
Use of the JACoW templates is mandatory—always download the latest version of the JACoW template before starting to write a paper, even if you are an experienced author and/or have submitted a paper in a previous JACoW conference.
The template files can be downloaded from the following links:
Microsoft Word template: http://jacow.org/Authors/MSWord (download Word_Templates.zip directly) – Microsoft Word is a word processing software developed by Microsoft.
LaTeX Templates: http://jacow.org/Authors/LaTeX (download LaTeX_Templates.zip directly) – LaTeX is a high-quality typesetting system; it includes features designed for the production of technical and scientific documentation.
Do NOT reuse the source file from a previous paper to avoid use of possibly old template parts.
Ensure that the template you download corresponds to the version of software you are using. Do NOT convert documents across different platforms, MAC < > PC, or across different versions of Microsoft Word on the same platform.
Always use the styles contained in the templates. These styles will automatically ensure correct typesetting and layout, and ensure you are not called to fix these problems again.
Basic Hints and Tools
Detailed instructions on how to write a good JACoW paper are included in the JACoW template. We suggest to also read through the following pages or use the linked tools to ensure an acceptable quality of your papers:
- Common Author Oversights
- Formatting Citations
- Reference Search Tool (instructions)
- CAT Scan Editor – docx & LaTeX validator (instructions)
- Description of Electronic Processing of Submissions
General Layout
See the template texts for a typical implementation of the requirements. Manuscripts should be prepared with a paper size of either:
- US letter size (8.5 in × 11.0 in; 21.6 cm × 27.9 cm) or
- A4 (8.27 in × 11.69 in; 21.0 cm × 29.7 cm)
Text should be single-spaced in two columns of 3.25 in (82.5 mm) with 0.2 in (5.3 mm) separation. Text should also be located within the margins specified as follows to facilitate electronic processing of the PostScript file.
Authors should use only Times or Times New Roman (in standard, bold, or italic) and Symbol fonts. All contributions should use 10pt fonts for the normal text.
Title
The title should use 14 pt bold uppercase letters (except for instances such as GeV, Nb, etc.) and be centered on the page.
The names of authors, their organizations/affiliations and postal addresses should be grouped by affiliation and listed in 12 pt upper- and lowercase letters. The name of the submitting or primary author should be first, followed by the co-authors, alphabetically by affiliation.
Section Headings
Section headings should use 12 pt bold uppercase letters (except for instances such as GeV, Nb, etc.) and be centered in the column. They should NOT be numbered.
Widow and Orphan Control: All headings should appear next to the following text; there should never be a column break between a heading and the following paragraph.
Subsection Headings
Subsection headings should use 12 pt italic letters, be left aligned and justified in the column. Like section headings, they should NOT be numbered.
Paragraph Text
Paragraphs should use 10 pt font and be justified (touch each side) in the column. The beginning of each paragraph should be indented approximately 0.33 cm (0.13 in) The last line of a paragraph should not be printed by itself at the beginning of a column, nor should the first line of a paragraph be printed by itself at the end of a column.
Figures, Tables and Equations
Figures and Tables should be mentioned in the paragraph. Place figures and tables as close to the place of their first mention as possible. Lettering in figures and tables should be large enough to reproduce clearly, using only the approved fonts. Use of non-approved fonts in figures often leads to problems when the files are processed and may even cause loss of information unless the fonts are embedded.
All figures and tables must be given sequential numbers (1, 2, 3, etc.) and have a caption. Figure captions are placed below the figure. Table captions are placed above the table. If a displayed equation needs a number, place it flush with the right margin of the column.
To insert a full width figure:
- Insert a continuous section break
- Insert two empty lines (will make subsequent editing easier)
- Insert another continuous section break
- Click between the two section breaks and Format ® columns ® Single
- Insert figure and resize as necessary
- Press right arrow and press Enter
- Enter figure caption
- Highlight figure caption and apply the appropriate single or multi-line figure caption style
References
We have observed that fixing bad references in submitted papers is the most time consuming job for editors in the Proceedings Office.
Citations of JACoW publications
To get citations of JACoW publications correctly formatted use the JACoW reference search tool. Use this tool for all JACoW conference-related citations. More information can be found in this quick guide.
Citations of non–JACoW publications
It is crucial that all bibliographical references are written clearly and consistently across all the conference proceedings so that your papers and those of your colleagues can be easily found. Always use the EXACT formatting of references and citations in the templates. More examples and details can be found in the Annex B of the full template or on the JACoW website.
- All bibliographical and web references should be numbered and listed at the end of the paper in a section called References.
- When citing a reference in the text, place the corresponding reference number in square brackets, e.g., [3].
- A URL may be included as part of a reference, but the hyperlink must be removed (in Word use ctrl+k to remove).
Acronyms
Acronyms should be defined the first time they appear.
Page Numbers
DO NOT include page numbers. Page numbers will be added by the editing team when they produce the final proceedings.
Paper Preparation Checklist
- Use only Times or Times New Roman (standard, bold or italic) and Symbol fonts for text, 10 pt except references, which should be 9 pt.
- Figures should use Times or Times New Roman (standard, bold or italic) and Symbol fonts when possible 6 pt minimum, with fonts embedded.
- Check that citations to references appear in sequential order and that all references are cited.
- Check that the PostScript file or PDF file prints correctly.
- Check that there are no page numbers.
- Check that the margins on the printed version are within ±1 mm of the specifications.
- LaTeX users can check their margins by invoking the boxit option.
- Once contributions are prepared, follow the Paper Submission instructions.
Common Oversights
Please check your paper against this list of common oversights before submitting your paper, giving particular attention to the formatting of figures, tables, and references.
TITLE
- 14 pt bold UPPERCASE letters (except for units, e.g. GeV)
- Centered on the page
AUTHORS
- The names of authors, their organizations/affiliations, and mailing addresses should be in 12 pt uppercase and lowercase letters
- When there is more than one author, the submitting author should be first, followed by the co-authors
- Co-authors should be grouped by affiliation and then be listed alphabetically
- Primary authors are kindly reminded that it is their responsibility to check the accuracy of the title and co-authors entered in the SPMS abstract. There should be an exact match to those appearing in the paper. This is required to ensure the proper indexing of authors to papers in the published proceedings.
SECTION HEADINGS
- NOT numbered
- Use 12 pt bold UPPERCASE
- Centered in the column
SUBSECTION HEADINGS
- 12 pt italic lowercase and uppercase
- Initial letters of significant words are capitalized
- Heading is left aligned in the column
FIGURES
- Caption is placed below figure
- Caption is centered if it spans only one line, but justified if it spans two or more lines
- There should be a colon “:” after the figure number and a period “.” at the end of the caption
- When referring to a figure from within the text, the convention is to use the abbreviated form, i.e., Fig. 1, unless the reference to the figure is at the start of the sentence: Figure 1 shows a schematic view of..., ... as shown in Fig. 1.
TABLES
- Heading is in title case
- Heading is placed above table
- Heading is centered if it spans only one line, but justified if it spans two or more lines
- There should be a colon “:” after the table number and NO period “.” at the end of the heading
- When referring to a table from within the text, the convention here is NOT to abbreviate, i.e., Table 1.
EQUATIONS
- If a displayed equation requires a number, it should be placed flush with the right margin of the column.
REFERENCES
- 10 pt font
- Justified with 7 mm hanging indent (using Word terminology), i.e., neatly presented with reference numbers aligned.
Submission
Paper submission will be available later when the program codes are assigned. Information will be published on the website later.
