August 27, 2023 to September 1, 2023
Verkehrshaus Luzern
Europe/Zurich timezone
Verkehrshaus in Lucerne, Switzerland, from 27 August to 1 September 2023

Paper Upload

The deadline for the upload of contributions to the Proceedings of FLS’23 is:
Wednesday, 23 August 2023 at 11:59 PM CET (UTC+1)
Update: Upload of contributions remains open up!


A modern browser (Safari excepted, MAC users see below) with default settings for which pop-up windows must be permitted in order to execute uploads and allow other verification processes. 

Please be informed that the first time you attempt an upload to the JACoW file server, you will be prompted with the dialog: 

You are about to log in to the site “jacow-fileserver…” with the username “jacow”

Please respond by clicking OK to execute the upload. 

The above message will typically only appear once; all subsequent uploads will not invoke this dialog.

SPECIAL NOTE TO MAC USERS: Regrettably, uploads to the JACoW File Server at CERN will not work from Safari due to certain technical issues. Please therefore use another browser, e.g. Firefox, Chrome,..

Paper Upload

All contributions properly presented at the conference are eligible for publication in the conference proceedings at the JACoW website.

All contributions to the proceedings must be uploaded via FLS'23/JACoW Author Accounts.

The successful processing of all contributions during the conference depends heavily on the collaboration of all authors. Since the JACoW editorial team is only available during the conference, any delay in receiving contributions will cause a delay in processing them, and will ultimately jeopardize swift publication on JACoW.

Submit only papers that are final and ready for publication. "Place holders" or "preliminary" versions waste the time of the editors and jeopardize early publication. The Editorial Board reserves the right to reject such submissions.

Authors are advised to download the appropriate JACoW template for MSWord, LaTeX and OpenDocument and follow the instructions contained in the template on how to use it. The templates contain styles which, when applied, will automatically ensure correct typesetting and layout. In MS Word use the JACoW Styles and Macros pull-down from the toolbar. In particular, please take special care to format the references in the required ieee style, including DOIs where existing, as detailed in the Annex of the template and also on the JACoW website. Please also be informed that the publishing standard of today dictates that titles in references be written in sentence case. Proper nouns, e.g., SPring-8, SwissFEL, etc., maintain their form no matter where they appear in the sentence/title.

Submission of Electronic Files

What to Submit

Once the contribution has been prepared using the JACoW template, the author should submit all of the following files:

1. A properly formatted MS Word, OpenDocument, or LaTeX document.
2. A PDF file made from this document.
3. Each original illustration in its native format as used in the document.

For Oral Presentations:

PDF, PowerPoint or OpenDocument of slides for the oral presentation (and associated video or animation files where appropriate in their native format)

What Files Should Be Provided?

Only files named according to the paper's program code can be uploaded via the system. ALL files used to produce the contribution must be uploaded, for example, for paper MO3A1, file names should be

MO3A1.pdf - the PDF file;
Source files:
MO3A1.docx –  the WORD source file, or
MO3A1.tex - the LaTeX source file, if LaTeX was used, or
MO3A1.odt - the or LibreOffice source file, if used

Figure files:

MO3A1f1.eps - EPS file containing Figure 1 (uploaded as "Other Supporting File")
MO3A1f2.tif – (or .jpg, .png, .gif) file containing Figure 2 (uploaded as "Other Supporting File")
Oral presentation:
The file to be used for the oral presentation (uploaded as "Transparancies".  Any movies from the presentation should be uploaded as "Talk movies")