JACoW Team Meeting 2026 - KEK, Tsukuba, Japan
from
Monday, 19 October 2026 (08:30)
to
Friday, 23 October 2026 (18:30)
Monday, 19 October 2026
08:30
Pre-team Meeting
08:30 - 10:00
Room: Seminar Hall (1F)
Contributions
08:30
Registration
09:00
Intro and agenda
-
Adriana Rossi
(
European Organization for Nuclear Research
)
09:20
Templates - presentation and discussion
-
Petr M. Anisimov
(
Los Alamos National Laboratory
)
10:00
Coffee
Coffee
10:00 - 10:30
Room: Seminar Hall (1F)
10:30
Pre-team Meeting
10:30 - 12:00
Room: Seminar Hall (1F)
Contributions
10:30
Templates - presentation and discussion
11:20
Central Repository
-
Giulia Vinicola
12:00
Lunch
Lunch
12:00 - 13:30
13:30
Pre-team Meeting
13:30 - 14:30
Room: Seminar Hall (1F)
Contributions
13:30
Report on JACoW IT activity in 2026
14:15
JACoW Metadata and visibility on the web
-
Petr M. Anisimov
Volker RW Schaa
14:30
coffee
coffee
14:30 - 15:00
Room: Seminar Hall (1F)
15:00
Pre-team Meeting
15:00 - 17:00
Room: Seminar Hall (1F)
Contributions
15:00
JACoW Collaboration
-
Adriana Rossi
Johan Olander
Maurizio Montis
16:00
Light Peer Review at IPAC
-
Michel Succar Medina
Nicolas Delerue
Tuesday, 20 October 2026
09:00
Pre-team Meeting
09:00 - 10:30
Room: Seminar Hall (1F)
Contributions
09:00
Working groups - round the table discussion
10:30
Coffee
Coffee
10:30 - 11:00
Room: Seminar Hall (1F)
11:00
Pre-team Meeting
11:00 - 12:00
Room: Seminar Hall (1F)
Contributions
11:00
Summary and wrap up
12:00
Lunch
Lunch
12:00 - 13:00
13:00
Team Meeting
13:00 - 14:30
Room: Seminar Hall (1F)
Contributions
13:00
Registration
13:30
Welcome from KEK
14:00
Welcome to the JACoW collaboration Team Meeting
-
Adriana Rossi
14:30
Coffee
Coffee
14:30 - 15:00
Room: Seminar Hall (1F)
15:00
Team Meeting
15:00 - 17:30
Room: Seminar Hall (1F)
Contributions
15:00
Round-the-table self-introduction (all)
15:30
Conference roadmap
-
Johan Olander
16:00
Editor in Chief Job Description
-
Maurizio Montis
Nicolas Delerue
17:00
List of Tools for Editor in Chief
-
Ivan Andrian
Wednesday, 21 October 2026
09:00
Team Meeting
09:00 - 10:30
Room: Seminar Hall (1F)
Contributions
09:00
JACoW Website, documentation, communication (and how to ask for help)
-
Sumner Brown Gibbs
09:45
Editing: scope, templates and tools
-
Raphael Mueller
10:30
Coffee
Coffee
10:30 - 11:00
Room: Seminar Hall (1F)
11:00
Team Meeting
11:00 - 13:00
Room: Seminar Hall (1F)
Contributions
11:00
Editing (tips and tricks): Word, Latex, PDF
12:00
Central Repository and Author/Title Check
-
Giulia Vinicola
13:00
Lunch
Lunch
13:00 - 14:00
14:00
Team Meeting
14:00 - 15:30
Room: Seminar Hall (1F)
Contributions
14:00
Deputy Chair and Directors voting: presentation of candidates
14:30
Pre-Team Meeting Summary Report
-
Adriana Rossi
14:50
JACoW Working Groups - how JACoW works
15:30
Coffee
Coffee
15:30 - 16:00
Room: Seminar Hall (1F)
16:00
Team Meeting
16:00 - 17:30
Room: Seminar Hall (1F)
Contributions
16:00
Reports from past conferences
-
Jana Thomson
Jangwon Kwon
Nicolas Delerue
17:30
Poster Session - Past and Future Conferences
17:30 - 19:30
Room: Seminar Hall (1F)
Contributions
17:30
Posters past and future Conferences and refreshments
Thursday, 22 October 2026
09:00
Team Meeting
09:00 - 10:30
Room: Seminar Hall (1F)
Contributions
09:00
Recap and questions from audience
09:45
References formatting and tools
10:30
Coffee
Coffee
10:30 - 11:00
Room: Seminar Hall (1F)
11:00
Team Meeting
11:00 - 12:00
Room: Seminar Hall (1F)
Contributions
11:00
Setting up indico event
-
Jana Thomson
Jangwon Kwon
12:00
Lunch
Lunch
12:00 - 13:00
Room: Restaurant 1
13:00
Team Meeting
13:00 - 15:00
Room: Seminar Hall (1F)
Contributions
13:00
Elections results
13:25
Quiz for EiC & Quiz on editing
15:00
Coffee
Coffee
15:00 - 15:30
Room: Seminar Hall (1F)
15:30
Team Meeting
15:30 - 17:00
Room: Seminar Hall (1F)
Contributions
15:30
Tools and proceedings publication - Q&A
19:00
Banquet
19:00 - 20:35
Room: Seminar Hall (1F)
Friday, 23 October 2026
09:00
Team Meeting
09:00 - 10:30
Room: Seminar Hall (1F)
Contributions
09:00
Statistics about conferences' proceedings + Metadata
-
Volker RW Schaa
10:00
Summary from the Rapporteur
-
Yoichi Sato
(
Japan Proton Accelerator Research Complex
)
10:30
Coffee
Coffee
10:30 - 11:00
Room: Seminar Hall (1F)
11:00
Team Meeting
11:00 - 12:00
Room: Seminar Hall (1F)
Contributions
11:00
Continuation of open discussions and wrap up