Opening remarks

• Meghan McAteer (Helmholtz-Zentrum Berlin für Materialien und Energie GmbH)

Welcome from the NSRRC

• Ming-Chyuan Lin (National Synchrotron Radiation Research Center)

Welcome from JBoD, pre-TM Summary Report

• Ronny Billen (European Organization for Nuclear Research)

What is JACoW, and What role does JACoW play in a conference?

• David Button (Australian Nuclear Science and Technology Organisation)

The JACoW collaboration has wide community of collaborators from around the world. Being born out of the arrival of electronic publication in the mid-nineties, JACoW has had a team of innovators who have co-operated delivering systems and tools for the organisation, operation, and long-term achieving of conference proceedings for the accelerator and complementary communities. This talk will give a look at the history at the genesis of JACoW to modern day, vision into the future, and discuss the obligations and policies, network of collaborators and supporting volunteers, which enable the effective outcomes of the collaboration and bind it together.

General overview of producing JACoW proceedings, tools, ecosystem

• Johan Olander (European Spallation Source ERIC)

JACoW Regional Support Centres, SPMS and Publication to JACoW.org

• Ronny Billen (European Organization for Nuclear Research)

IPAC'23 Report

• Ivan Andrian (Elettra-Sincrotrone Trieste S.C.p.A.)

JACoW voting introduction (voting scrutineer and candidates)

• Ronny Billen (European Organization for Nuclear Research)

Indico activities and future directions

• Duarte Galvão (European Organization for Nuclear Research)

The future of the Central Repository

• Johan Olander (European Spallation Source ERIC)

Indexing of proceedings - what, why and how

• Volker RW Schaa (GSI Helmholtzzentrum für Schwerionenforschung GmbH)

Setting up documentation pages for your conferences series

• Ivan Andrian (Elettra-Sincrotrone Trieste S.C.p.A.)

Report about light peer review (V)

• Nicolas Delerue (Université Paris-Saclay, CNRS/IN2P3, IJCLab)

Setup of personal laptops to use for hands-on tutorials

• Johan Olander (European Spallation Source ERIC)

Closing session, questions, open discussion

Editing PDFs with Acrobat and Pitstop

• Johan Olander (European Spallation Source ERIC)

Feedback session and summary of day before

Perspectives from a new editor/collaboration member (V)

• Sumner Brown Gibbs (Oak Ridge National Laboratory)

JACoW Templates

• Jan Chrin (Paul Scherrer Institut)

CatScan tool and JACoW reference search tool and surprise template tool

• Joshua Peters (Australian Nuclear Science and Technology Organisation)

Reference & citations, rules & styles

• Jan Chrin (Paul Scherrer Institut)

Paper processing/QA workflow

• Ivan Andrian (Elettra-Sincrotrone Trieste S.C.p.A.)

Editing with LATeX

• Jan Chrin (Paul Scherrer Institut)

Editing with Word

• David Button (Australian Nuclear Science and Technology Organisation)

Introduction to editing

• Jana Thomson (TRIUMF)

How to edit transparencies - a saga coloured by GIFs and movies (V)

• Michaela Marx (Deutsches Elektronen-Synchrotron)

Generating proceedings with Indico

• Ivan Andrian (Elettra-Sincrotrone Trieste S.C.p.A.)

JACoW-Indico conference tools and information screens

• Stefano Deiuri (Elettra-Sincrotrone Trieste S.C.p.A.)

JACoW-Indico Scientific Program Management

• Giulia Vinicola (Istituto Nazionale di Fisica Nucleare)

Registration in Indico, connecting external registration systems

• Stefano Deiuri (Elettra-Sincrotrone Trieste S.C.p.A.)

Software tools and requirements, setup, and installation specifications, IT management for a conference

• Davide Marcato (Istituto Nazionale di Fisica Nucleare)

Running a successful Speaker Ready room

• Davide Marcato (Istituto Nazionale di Fisica Nucleare)

Trends in paper submission: Types, problems, quality control advice

• Volker RW Schaa (GSI Helmholtzzentrum für Schwerionenforschung GmbH)

Closing session, questions, open discussion

Part I: Tutorial - working through an example conference

Part II: Tutorial - working through an example conference

Election

• Ronny Billen (European Organization for Nuclear Research)

Part III: Tutorial - working through an example conference

Part IV: Tutorial - working through an example conference

Closing session, questions, open discussion

Open questions, feedback for next Team Meeting

• David Button (Australian Nuclear Science and Technology Organisation)

Call for hosts for next Team Meeting (Europe/Middle East/Africa)

• Meghan McAteer (Helmholtz-Zentrum Berlin für Materialien und Energie GmbH)

Conclusions from the Rapporteur with overview of JACoW in 2023 and View to the future

• Robert Saethre (Oak Ridge National Laboratory)