JACoW Team Meeting 2021 - Trieste
Trieste
JACoW's 2021 Team Meeting will be hosted by Elettra and take place in Trieste, Italy. The Team Meeting Proper will take place from Tuesday afternoon to Friday afternoon, 14 to 17 December. It will be preceded by a meeting for JACoW Managers and Developers on Monday all day and Tuesday until 15:30, 13 and 14 December.
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15:30
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16:00
Welcome coffee 30m Sala Biliardo
Sala Biliardo
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16:00
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18:00
Welcome and Kickoff Session¶
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16:15
This presentation covers the aims of the Team Meeting, it reports on JACoW’s mission, activities, areas of development, especially with Indico, challenges, future forecasts and needs. It describes the current active working groups, calls for expressions of interest and encourages parallel meetings with experts present.
Speaker: Ivan Andrian (Elettra-Sincrotrone Trieste S.C.p.A.) -
16:45
The JACoW collaboration is a collaboration which has wide community of collaborators from around the world. Being born out of the arrival of electronic publication in the mid-nineties, JACoW has had a team of innovators who have co-operated delivering systems and tools for the organisation, operation, and long term achieving of conference proceedings for the accelerator and complementary communities. This talk will give a look at the history at the genesis of JACoW to modern day, vision into the future, and discuss the obligations and policies, network of collaborators and supporting volunteers, which enable the effective outcomes of the collaboration and bind it together.
Speaker: Todd Satogata (Thomas Jefferson National Accelerator Facility) -
17:10
This talk brings together the breakdown of the roles which have been developed over the years to execute a successful JACoW conference, and give an overview of what they contribute to the organisation, execution, and close out of the conference.
Speaker: Todd Satogata (Thomas Jefferson National Accelerator Facility) -
17:40
This presentation describes how the JACoW Collaboration, based on sometimes even fragile good will, has over several decades been able to incorporate continuity and sustainability.
Speaker: Christine Petit-Jean-Genaz (European Organization for Nuclear Research)
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16:15
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18:00
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19:30
Kickoff Reception 1h 30m Sala Biliardo
Sala Biliardo
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15:30
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16:00
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09:00
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10:30
Wednesday Morning Pre-coffee Session: Wednesday morning, 15 December, pre-coffee session block¶ Adriatica
Adriatica
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09:00
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09:20
In line with the JACoW charter ,voting is held to elect members to the JACoW board of directors for 3 year terms. This year the mandates of the JACoW Chair and Coordinator are up for election. This presentation will provide instruction, and introduce the nominees for this years election, which is exceptionally in-person and via electronic means. The result of the vote will be announced on Friday morning, 17 December.
Speaker: Ronny Billen (European Organization for Nuclear Research) -
09:30
This presentation describes the experience of a person new to JACoW and JACoW conference organization.
Speaker: Porntip Sudmuang (Synchrotron Light Research Institute) -
09:50
Overview of the work of the Regional Support Centres at CERN and KEK.
Speaker: Ronny Billen (European Organization for Nuclear Research) -
10:20
As JACoW moves gradually towards Indico for scientific programme management, this presentation describes how conferences will request the creation of JACoW-Indico instances in the future.
Speaker: Christine Petit-Jean-Genaz (European Organization for Nuclear Research)
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09:00
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10:30
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11:00
Morning Coffee Break 30m Sala Biliardo
Sala Biliardo
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11:00
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12:30
Brief 10' Overviews of Tutorials¶
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11:00
Speaker: Raphael Mueller (GSI Helmholtz Centre for Heavy Ion Research)
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11:10
Speaker: Michaela Marx (Deutsches Elektronen-Synchrotron DESY)
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11:20
Speaker: Thomas Baron (European Organization for Nuclear Research)
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11:30
Speaker: Todd Satogata (Thomas Jefferson National Accelerator Facility)
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11:40
Speaker: Pedro Lourenço (European Organization for Nuclear Research)
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11:50
Speaker: Pavel Snopok (Illinois Institute of Technology)
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12:00
Speaker: David Button (Australian Nuclear Science and Technology Organisation)
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12:10
Speaker: Volker RW Schaa (GSI Helmholtz Centre for Heavy Ion Research)
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11:00
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12:30
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14:00
Lunch Break 1h 30m
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14:00
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15:30
Riserva Wednesday afternoon pre-coffee parallel session: Riserva Wednesday afternoon, pre-coffee session block¶ Riserva
Riserva
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14:00
Riserva, 14:00-15:30
Speaker: Thomas Baron (European Organization for Nuclear Research)
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14:00
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14:00
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15:30
Wednesday, 15 December pre-coffee parallel session: Wednesday, 15 December afternoon parallel pre-coffee session block¶ Adriatica
Adriatica
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14:00
Speaker: Raphael Mueller (GSI Helmholtz Centre for Heavy Ion Research)
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14:00
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15:30
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16:00
Afternoon Coffee Break 30m Sala Biliardo
Sala Biliardo
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16:00
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18:00
Wednesday afternoon, post-coffee break session: Wednesday, 15 December afternoon, post-coffee break session block¶ Riserva
Riserva
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16:00
This presentation covers Latex for beginners and more advanced users.
Speaker: Pavel Snopok (Illinois Institute of Technology)
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16:00
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16:00
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18:00
Wednesday, 15 December afternoon post-coffee parallel session: Wednesday afternoon, 15 December, post-coffee parallel session¶ Adriatica
Adriatica
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16:00
This is a compressed introduction to SPMS setup and key tasks. Longer introductory presentations and resources are linked to in the references at the end of this page that cover the material in much more detail. Complex software like SPMS is best learned by following the existing documentation in the Wiki SPMS Manual and trying out tasks yourself, consulting with experts (Christine Petit-Jean-Genaz (CERN, ret.), Todd Satogata (Jefferson Lab)) when you have questions.
Speaker: Todd Satogata (Thomas Jefferson National Accelerator Facility)
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16:00
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18:00
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19:30
Welcome reception 1h 30m Sala Biliardo
Sala Biliardo
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09:00
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10:30
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09:00
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10:30
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09:00
This presentation will list the different tasks accomplished using JPSP before, during and after the conference.
Speaker: Volker RW Schaa (GSI Helmholtz Centre for Heavy Ion Research)
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09:00
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09:00
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10:30
Riserva Thursday morning parallel before coffee: Riserva Thursday morning parallel session before coffee¶ Riserva
Riserva
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09:00
This presentation describes the new functionality developed by the IPAC'19 team to facilitate the work of editors.
Speaker: David Button (Australian Nuclear Science and Technology Organisation)
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09:00
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10:30
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11:00
Morning Coffee Break 30m Sala Biliardo
Sala Biliardo
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11:00
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12:30
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11:00
This presentation will describe how to run the main activities of scientific programme management via Indico.
Speaker: Pedro Lourenço (European Organization for Nuclear Research)
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11:00
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11:00
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12:30
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11:00
This presentation covers the processing of transparencies and embedding animations ready for publication in conference proceedings.
Speaker: Michaela Marx (Deutsches Elektronen-Synchrotron DESY)
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11:00
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12:30
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14:00
Lunch Break 1h 30m
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14:00
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15:30
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14:00
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14:20
This presentation describes the work carried out in the Proceedings Office at IPAC'21, a remote conference with remote editing, compared the hitherto paper processing setup prior to the pandemic.
Speaker: Renan Picoreti (Brazilian Synchrotron Light Laboratory) -
14:40
Software Tools and Requirements, Setup, and Installation Specifications, IT Management for a Conference¶ 30m
IT deployment for larger, and smaller, events.
Speaker: Johan Olander (European Spallation Source) -
15:10
This presentation from a LOC Chair following the event aims to facilitate the task for future managers of events, both large and small. PAC'21, a completely virtual/remote event, was a particular challenge.
Speaker: Regis Neuenschwander (Brazilian Synchrotron Light Laboratory)
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14:00
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15:30
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16:00
Afternoon Coffee Break 30m Sala Biliardo
Sala Biliardo
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16:00
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17:30
Adriatica Thursday afternoon after coffee plenary session: Adriatica Thursday afternoon plenary session after coffee¶ Adriatica
Adriatica
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16:00
The aim of this talk is to give well thought out time lines for the major tasks which are required to be undertaken in a timely manner to ensure that the deadlines and dependent activities can be achieved.
Speaker: Christine Petit-Jean-Genaz (European Organization for Nuclear Research) -
16:30
This presentation briefly overviews the need for efficient poster session management.
Speaker: Christine Petit-Jean-Genaz (European Organization for Nuclear Research) -
16:45
This presentation underlines the importance of including Author Reception in the responsibilities of conferences. The tasks carried out by Author Reception ensure the coherence of the final published proceedings with respect to the table of contents and the author index.
Speaker: Christine Petit-Jean-Genaz (European Organization for Nuclear Research) -
17:00
This topic covers three categories that have a direct affect on "Running a Successful Speaker Ready Room": Preparation & Setup, Speakers & Presentations, and
Good Communication.Speaker: Vincent Mitts (Louisiana State University) -
17:15
Over the years each conference and the authors as a whole within JACoW conferences have been shifting in preferred platforms, file types, and accuracy of submissions. This talk will investigate and make comment on these evolving trends.
Speaker: Volker RW Schaa (GSI Helmholtz Centre for Heavy Ion Research)
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16:00
- 17:30 → 18:30
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19:30
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21:30
Team Dinner 2h Ristorante Novecento (Double Tree by Hilton)
Ristorante Novecento
Double Tree by Hilton
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09:00
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10:30
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09:00
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10:30
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09:00
This presentation explains how a Scientific Secretary may reap the most from JACoW and all it offers in the organization of the scientific programme of a conference.
Speaker: Robert Apsimon (Cockcroft Institute) -
09:30
Registration in SPMS and Indico, Connecting External Registration Systems with SPMS/Indico, Connecting Registrations to Scheduled Contributions to respect IPAC Policies¶ 30m
This talk will describe how registration is managed in both SPMS and Indico.
Speaker: Ivan Andrian (Elettra-Sincrotrone Trieste S.C.p.A.) -
10:00
As preparations for IPAC'23 get under way, while planning for an in-person event, all eventualities need to be considered, including the implications of organising a "hybrid" event.
Speakers: Alessandro Fabris (Elettra-Sincrotrone Trieste S.C.p.A.), Giovanni Bisoffi (Istituto Nazionale di Fisica Nucleare)
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09:00
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10:30
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11:00
Morning Coffee Break 30m Sala Biliardo
Sala Biliardo
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11:00
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12:30
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11:00
Minimising the human contribution to minimise errors ... and allow the editors to focus on something really important, e.g. the units, the equations and other cool things!
Speaker: Zhichu Chen (Shanghai Advanced Research Institute) -
11:30
The Rapporteur presents the reports from each of the Session Chairs to provide input for the JACoW Board of Directors as it prepares its work for the coming year.
Speaker: Massimiliano Gualtiero Iungo (Istituto Nazionale di Fisica Nucleare)
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11:00
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12:30
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14:00
Lunch Break 1h 30m
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14:00
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15:00
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14:00
Adriatica, 17 December, 15:10-15:30
Speaker: Ivan Andrian (Elettra-Sincrotrone Trieste S.C.p.A.) -
14:20
Adriatica, 17 December, 14:45-15:00
Speaker: Christine Petit-Jean-Genaz (European Organization for Nuclear Research)
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14:00
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09:00
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10:30