Abstract Submission in JACoW-Indico event
Submit your abstract(s) by clicking on the Submit New Abstract link. Please note that the deadline for the abstract submission is Friday, September 5 Wednesday, September 10, 2025.
Please don't forget to read the submission instructions before submitting an abstract.
Detailed instructions at https://docs.jacow.org/General/submission/
Quick reference:
- Title: the title should be consistent with the title of the paper. Title should be sentence case like this: "This is a sentence case title for JACoW paper".
- Content: the description, or abstract text. Please describe what you intend to present at this conference. Please refrain from using the markdown formatting or LaTeX. Also refrain from copying and pasting from word processors like Microsoft Word or LibreOffice. Abstract should not exceed 1200 characters.
- Authors: enter the author and co-authors for this contribution by clicking on the Search button and search for the person from the JACoW Central Repository. Be sure that the "Include users with no Indico account" is selected. In case that it is not possible to find a person by searching, please follow the instructions to creating JACoW profiles for new authors, then do the search again and select the newly created profile. Author list needs to be consistent with the paper. Be sure that only one author is present in the "Authors" section in Indico - this will be the first author as the JACoW proceedings tradition.All the other authors are present as co-authors.
- Contribution Type: select the type of contribution according to the actual program schedule.
- Comments: any useful notes for this contribution to the Scientific Secretariat.
- Track: select the Classification for this contribution.
- Footnotes: Please use "*", "**", etc., for references to publications as many times as necessary and with a carriage return between each. Footnotes should not exceed 200 characters.
- Funding Agency: If necessary, enter funding agency and contract. This field should not be used to request sponsorship. Should not exceed 200 characters.
Paper Preparation
JACoW Template
Use of the JACoW templates is mandatory—always download the latest version of the JACoW template before starting to write a paper, even if you are an experienced author and/or have submitted a paper in a previous JACoW conference. Do NOT reuse the source file from a previous paper to avoid use of possibly old template parts. Ensure that the template you download corresponds to the version of software you are using. Do NOT convert documents across different platforms, MAC < > PC, or across different versions of Microsoft Word on the same platform. Always use the styles contained in the templates. These styles will automatically ensure correct typesetting and layout, and ensure you are not called to fix these problems again.
For more details please refer to JACoW author guidelines, which provides templates, reference tools, preparation instructions, and pre-submission checking tools.
Length of Papers for SAP2025
Papers for both contributed oral and poster presentations may be up to 3 pages long. If contributions contain numerous references, these may be carried over to an extra page.
Papers for invited oral presentations may be up to 5 pages long. If contributions contain numerous references, these may be carried over to an extra page.
Page limits will be strictly adhered to, all papers exceeding their limit will be returned to the author for revision.
Authors are also reminded that, no contributions are accepted for publication only, any paper which is not presented by one of the authors at the conference, will be excluded from the proceedings.
Paper Submission
The Paper Submission guidelines will be available after the abstract submission deadline.
