JACoW Team Meeting 2023 - NSRRC: HsinChu, Taiwan
from
Tuesday 28 November 2023 (09:00)
to
Friday 1 December 2023 (17:30)
Monday 27 November 2023
Tuesday 28 November 2023
09:00
Opening remarks
-
Meghan McAteer
(
Helmholtz-Zentrum Berlin für Materialien und Energie GmbH
)
Opening remarks
Meghan McAteer
(
Helmholtz-Zentrum Berlin für Materialien und Energie GmbH
)
09:00 - 09:05
09:05
Welcome from the NSRRC
-
Ming-Chyuan Lin
(
National Synchrotron Radiation Research Center
)
Welcome from the NSRRC
Ming-Chyuan Lin
(
National Synchrotron Radiation Research Center
)
09:05 - 09:20
09:20
Welcome from JBoD, pre-TM Summary Report
-
Ronny Billen
(
European Organization for Nuclear Research
)
Welcome from JBoD, pre-TM Summary Report
Ronny Billen
(
European Organization for Nuclear Research
)
09:20 - 09:40
09:40
What is JACoW, and What role does JACoW play in a conference?
-
David Button
(
Australian Nuclear Science and Technology Organisation
)
What is JACoW, and What role does JACoW play in a conference?
David Button
(
Australian Nuclear Science and Technology Organisation
)
09:40 - 10:00
The JACoW collaboration has wide community of collaborators from around the world. Being born out of the arrival of electronic publication in the mid-nineties, JACoW has had a team of innovators who have co-operated delivering systems and tools for the organisation, operation, and long-term achieving of conference proceedings for the accelerator and complementary communities. This talk will give a look at the history at the genesis of JACoW to modern day, vision into the future, and discuss the obligations and policies, network of collaborators and supporting volunteers, which enable the effective outcomes of the collaboration and bind it together.
10:00
General overview of producing JACoW proceedings, tools, ecosystem
-
Johan Olander
(
European Spallation Source ERIC
)
General overview of producing JACoW proceedings, tools, ecosystem
Johan Olander
(
European Spallation Source ERIC
)
10:00 - 10:30
10:30
Morning Break
Morning Break
10:30 - 11:00
11:00
JACoW Regional Support Centres, SPMS and Publication to JACoW.org
-
Ronny Billen
(
European Organization for Nuclear Research
)
JACoW Regional Support Centres, SPMS and Publication to JACoW.org
Ronny Billen
(
European Organization for Nuclear Research
)
11:00 - 11:20
11:20
IPAC'23 Report
-
Ivan Andrian
(
Elettra-Sincrotrone Trieste S.C.p.A.
)
IPAC'23 Report
Ivan Andrian
(
Elettra-Sincrotrone Trieste S.C.p.A.
)
11:20 - 11:50
12:20
Lunch - in NSRRC Cafeteria
Lunch - in NSRRC Cafeteria
12:20 - 13:50
13:50
JACoW voting introduction (voting scrutineer and candidates)
-
Ronny Billen
(
European Organization for Nuclear Research
)
JACoW voting introduction (voting scrutineer and candidates)
Ronny Billen
(
European Organization for Nuclear Research
)
13:50 - 14:00
14:00
Indico activities and future directions
-
Duarte Galvão
(
European Organization for Nuclear Research
)
Indico activities and future directions
Duarte Galvão
(
European Organization for Nuclear Research
)
14:00 - 14:30
14:30
The future of the Central Repository
-
Johan Olander
(
European Spallation Source ERIC
)
The future of the Central Repository
Johan Olander
(
European Spallation Source ERIC
)
14:30 - 14:50
14:50
Indexing of proceedings - what, why and how
-
Volker RW Schaa
(
GSI Helmholtzzentrum für Schwerionenforschung GmbH
)
Indexing of proceedings - what, why and how
Volker RW Schaa
(
GSI Helmholtzzentrum für Schwerionenforschung GmbH
)
14:50 - 15:10
15:05
Setting up documentation pages for your conferences series
-
Ivan Andrian
(
Elettra-Sincrotrone Trieste S.C.p.A.
)
Setting up documentation pages for your conferences series
Ivan Andrian
(
Elettra-Sincrotrone Trieste S.C.p.A.
)
15:05 - 15:35
15:35
Afternoon Break
Afternoon Break
15:35 - 16:05
16:05
Report about light peer review (V)
-
Nicolas Delerue
(
Université Paris-Saclay, CNRS/IN2P3, IJCLab
)
Report about light peer review (V)
Nicolas Delerue
(
Université Paris-Saclay, CNRS/IN2P3, IJCLab
)
16:05 - 16:35
16:35
Setup of personal laptops to use for hands-on tutorials
-
Johan Olander
(
European Spallation Source ERIC
)
Setup of personal laptops to use for hands-on tutorials
Johan Olander
(
European Spallation Source ERIC
)
16:35 - 17:05
17:05
Closing session, questions, open discussion
Closing session, questions, open discussion
17:05 - 17:35
17:30
Editing PDFs with Acrobat and Pitstop
-
Johan Olander
(
European Spallation Source ERIC
)
Editing PDFs with Acrobat and Pitstop
Johan Olander
(
European Spallation Source ERIC
)
17:30 - 17:50
18:15
Reception/poster session
Reception/poster session
18:15 - 20:15
Wednesday 29 November 2023
09:00
Feedback session and summary of day before
Feedback session and summary of day before
09:00 - 09:15
09:15
Perspectives from a new editor/collaboration member (V)
-
Sumner Brown Gibbs
(
Oak Ridge National Laboratory
)
Perspectives from a new editor/collaboration member (V)
Sumner Brown Gibbs
(
Oak Ridge National Laboratory
)
09:15 - 09:45
09:45
JACoW Templates
-
Jan Chrin
(
Paul Scherrer Institut
)
JACoW Templates
Jan Chrin
(
Paul Scherrer Institut
)
09:45 - 10:05
10:05
CatScan tool and JACoW reference search tool and surprise template tool
-
Joshua Peters
(
Australian Nuclear Science and Technology Organisation
)
CatScan tool and JACoW reference search tool and surprise template tool
Joshua Peters
(
Australian Nuclear Science and Technology Organisation
)
10:05 - 10:35
10:35
Morning Break
Morning Break
10:35 - 11:05
11:05
Reference & citations, rules & styles
-
Jan Chrin
(
Paul Scherrer Institut
)
Reference & citations, rules & styles
Jan Chrin
(
Paul Scherrer Institut
)
11:05 - 11:25
11:25
Paper processing/QA workflow
-
Ivan Andrian
(
Elettra-Sincrotrone Trieste S.C.p.A.
)
Paper processing/QA workflow
Ivan Andrian
(
Elettra-Sincrotrone Trieste S.C.p.A.
)
11:25 - 11:45
11:45
Editing with LATeX
-
Jan Chrin
(
Paul Scherrer Institut
)
Editing with LATeX
Jan Chrin
(
Paul Scherrer Institut
)
11:45 - 12:05
12:05
Editing with Word
-
David Button
(
Australian Nuclear Science and Technology Organisation
)
Editing with Word
David Button
(
Australian Nuclear Science and Technology Organisation
)
12:05 - 12:25
12:25
Lunch - in NSRRC Cafeteria
Lunch - in NSRRC Cafeteria
12:25 - 13:55
13:55
Introduction to editing
-
Jana Thomson
(
TRIUMF
)
Introduction to editing
Jana Thomson
(
TRIUMF
)
13:55 - 14:15
14:15
How to edit transparencies - a saga coloured by GIFs and movies (V)
-
Michaela Marx
(
Deutsches Elektronen-Synchrotron
)
How to edit transparencies - a saga coloured by GIFs and movies (V)
Michaela Marx
(
Deutsches Elektronen-Synchrotron
)
14:15 - 14:45
14:45
Generating proceedings with Indico
-
Ivan Andrian
(
Elettra-Sincrotrone Trieste S.C.p.A.
)
Generating proceedings with Indico
Ivan Andrian
(
Elettra-Sincrotrone Trieste S.C.p.A.
)
14:45 - 15:05
15:05
JACoW-Indico conference tools and information screens
-
Stefano Deiuri
(
Elettra-Sincrotrone Trieste S.C.p.A.
)
JACoW-Indico conference tools and information screens
Stefano Deiuri
(
Elettra-Sincrotrone Trieste S.C.p.A.
)
15:05 - 15:20
15:20
JACoW-Indico Scientific Program Management
-
Giulia Vinicola
(
Istituto Nazionale di Fisica Nucleare
)
JACoW-Indico Scientific Program Management
Giulia Vinicola
(
Istituto Nazionale di Fisica Nucleare
)
15:20 - 15:45
15:45
Coffee Break
Coffee Break
15:45 - 16:15
16:15
Registration in Indico, connecting external registration systems
-
Stefano Deiuri
(
Elettra-Sincrotrone Trieste S.C.p.A.
)
Registration in Indico, connecting external registration systems
Stefano Deiuri
(
Elettra-Sincrotrone Trieste S.C.p.A.
)
16:15 - 16:35
16:35
Software tools and requirements, setup, and installation specifications, IT management for a conference
-
Davide Marcato
(
Istituto Nazionale di Fisica Nucleare
)
Software tools and requirements, setup, and installation specifications, IT management for a conference
Davide Marcato
(
Istituto Nazionale di Fisica Nucleare
)
16:35 - 17:05
17:05
Running a successful Speaker Ready room
-
Davide Marcato
(
Istituto Nazionale di Fisica Nucleare
)
Running a successful Speaker Ready room
Davide Marcato
(
Istituto Nazionale di Fisica Nucleare
)
17:05 - 17:25
17:25
Trends in paper submission: Types, problems, quality control advice
-
Volker RW Schaa
(
GSI Helmholtzzentrum für Schwerionenforschung GmbH
)
Trends in paper submission: Types, problems, quality control advice
Volker RW Schaa
(
GSI Helmholtzzentrum für Schwerionenforschung GmbH
)
17:25 - 17:45
17:45
Closing session, questions, open discussion
Closing session, questions, open discussion
17:45 - 18:05
Thursday 30 November 2023
09:00
Part I: Tutorial - working through an example conference
Part I: Tutorial - working through an example conference
09:00 - 10:45
10:45
Morning Break
Morning Break
10:45 - 11:15
11:15
Part II: Tutorial - working through an example conference
Part II: Tutorial - working through an example conference
11:15 - 12:25
12:25
Lunch - in NSRRC Cafeteria
Lunch - in NSRRC Cafeteria
12:25 - 13:55
13:55
Election
-
Ronny Billen
(
European Organization for Nuclear Research
)
Election
Ronny Billen
(
European Organization for Nuclear Research
)
13:55 - 14:05
14:05
Part III: Tutorial - working through an example conference
Part III: Tutorial - working through an example conference
14:05 - 15:45
15:45
Afternoon Break
Afternoon Break
15:45 - 16:15
16:15
Part IV: Tutorial - working through an example conference
Part IV: Tutorial - working through an example conference
16:15 - 17:10
17:10
Closing session, questions, open discussion
Closing session, questions, open discussion
17:10 - 17:30
18:30
Dinner at Recipe House , 1st floor - Fleur lis hotel
Dinner at Recipe House , 1st floor - Fleur lis hotel
18:30 - 21:00
Friday 1 December 2023
09:00
Open questions, feedback for next Team Meeting
-
David Button
(
Australian Nuclear Science and Technology Organisation
)
Open questions, feedback for next Team Meeting
David Button
(
Australian Nuclear Science and Technology Organisation
)
09:00 - 09:20
09:20
Call for hosts for next Team Meeting (Europe/Middle East/Africa)
-
Meghan McAteer
(
Helmholtz-Zentrum Berlin für Materialien und Energie GmbH
)
Call for hosts for next Team Meeting (Europe/Middle East/Africa)
Meghan McAteer
(
Helmholtz-Zentrum Berlin für Materialien und Energie GmbH
)
09:20 - 09:40
09:40
Conclusions from the Rapporteur with overview of JACoW in 2023 and View to the future
-
Robert Saethre
(
Oak Ridge National Laboratory
)
Conclusions from the Rapporteur with overview of JACoW in 2023 and View to the future
Robert Saethre
(
Oak Ridge National Laboratory
)
09:40 - 10:00
10:00
Closing Remarks - estimated time
Closing Remarks - estimated time
10:00 - 10:45