Name: JACoW Team Meeting 2021 - Trieste
Start: 2021-12-13T09:00:00+01:00
End: 2021-12-17T17:00:00+01:00
Location: Trieste

JACoW Team Meeting 2021 - Trieste

from Monday 13 December 2021 (09:00) to Friday 17 December 2021 (17:00)

Monday 13 December 2021
Tuesday 14 December 2021

15:30 Welcome coffee
Welcome coffee
15:30 - 16:00
Room: Sala Biliardo
16:00 Welcome and Kickoff Session
Welcome and Kickoff Session
16:00 - 18:00
Contributions

16:15 JACoW BoD Welcome and Pre-TM Summary Report - Ivan Andrian (Elettra-Sincrotrone Trieste S.C.p.A.)

16:45 What is JACoW, and What JACoW Offers Your Conference - Todd Satogata (Thomas Jefferson National Accelerator Facility)

17:10 General Overview of Running a JACoW Conference - Todd Satogata (Thomas Jefferson National Accelerator Facility)

17:40 JACoW Conferences: The JACoW Model - Christine Petit-Jean-Genaz (European Organization for Nuclear Research)
18:00 Kickoff Reception
Kickoff Reception
18:00 - 19:30
Room: Sala Biliardo
Wednesday 15 December 2021
09:00 Wednesday morning, 15 December, pre-coffee session block
Wednesday morning, 15 December, pre-coffee session block
09:00 - 10:30
Contributions

09:00 Introduction and around the table presentation

09:20 JACoW Voting Introduction (Voting Scrutineer and Candidates) - Ronny Billen (European Organization for Nuclear Research)

09:30 Invited Talk from IPAC'22 - Porntip Sudmuang (Synchrotron Light Research Institute)

09:50 JACoW Regional Support Centres, SPMS and Publication to JACoW.org - Ronny Billen (European Organization for Nuclear Research)

10:20 A JACoW-Indico Regional Support Centre - Christine Petit-Jean-Genaz (European Organization for Nuclear Research)
10:30 Morning Coffee Break
Morning Coffee Break
10:30 - 11:00
Room: Sala Biliardo
11:00 Brief 10' Overviews of Tutorials
Brief 10' Overviews of Tutorials
11:00 - 12:30
Contributions

11:00 Overview 1: JACoW Templates, Basic Editing, Word and Pitstop - Raphael Mueller (GSI Helmholtzzentrum für Schwerionenforschung GmbH)

11:10 Overview 2: Processing Slides and Embedding Animations - Michaela Marx (Deutsches Elektronen-Synchrotron)

11:20 Overview 3: The Indico Editorial Module - Thomas Baron (European Organization for Nuclear Research)

11:30 Overview 4: SPMS Scientific Programme Management - Todd Satogata (Thomas Jefferson National Accelerator Facility)

11:40 Overview 5: Indico Scientific Programme Management - Pedro Lourenço (European Organization for Nuclear Research)

11:50 Overview 6: Beginners & Advanced LaTeX - Pavel Snopok (Illinois Institute of Technology)

12:00 Overview 7: JACoW Reference Search/Cat Scan Tools - David Button (Australian Nuclear Science and Technology Organisation)

12:10 Overview 8: Scripting - Volker RW Schaa (GSI Helmholtzzentrum für Schwerionenforschung GmbH)
12:30 Lunch Break
Lunch Break
12:30 - 14:00
14:00 Riserva Wednesday afternoon, pre-coffee session block
Riserva Wednesday afternoon, pre-coffee session block
14:00 - 15:30
Contributions

14:00 The Indico Editorial Module - Thomas Baron (European Organization for Nuclear Research)
Wednesday, 15 December afternoon parallel pre-coffee session block
Wednesday, 15 December afternoon parallel pre-coffee session block
14:00 - 15:30
Contributions

14:00 JACoW Templates, Basic Editing, Word and Pitstop - Raphael Mueller (GSI Helmholtzzentrum für Schwerionenforschung GmbH)
15:30 Afternoon Coffee Break
Afternoon Coffee Break
15:30 - 16:00
Room: Sala Biliardo
16:00 Wednesday, 15 December afternoon, post-coffee break session block
Wednesday, 15 December afternoon, post-coffee break session block
16:00 - 18:00
Contributions

16:00 Beginners & Advanced LaTeX - Pavel Snopok (Illinois Institute of Technology)
Wednesday afternoon, 15 December, post-coffee parallel session
Wednesday afternoon, 15 December, post-coffee parallel session
16:00 - 18:00
Contributions

16:00 SPMS Scientific Programme Management Overview, Todd Satogata - Todd Satogata (Thomas Jefferson National Accelerator Facility)
18:00 Welcome reception
Welcome reception
18:00 - 19:30
Room: Sala Biliardo
Thursday 16 December 2021
09:00 Adriatica Thursday morning parallel session
Adriatica Thursday morning parallel session
09:00 - 10:30
Contributions

09:00 Scripting Overview, Tools for Prior to, During, and After your Conference - Volker RW Schaa (GSI Helmholtzzentrum für Schwerionenforschung GmbH)
Riserva Thursday morning parallel session before coffee
Riserva Thursday morning parallel session before coffee
09:00 - 10:30
Contributions

09:00 JACoW Reference Search/Catscan Tools - David Button (Australian Nuclear Science and Technology Organisation)
10:30 Morning Coffee Break
Morning Coffee Break
10:30 - 11:00
Room: Sala Biliardo
11:00 Adriatica Thursday morning parallel session after coffee
Adriatica Thursday morning parallel session after coffee
11:00 - 12:30
Contributions

11:00 Indico Scientific Programme Management, General Overview - Pedro Lourenço (European Organization for Nuclear Research)
Riserva Thursday morning parallel session after coffee
Riserva Thursday morning parallel session after coffee
11:00 - 12:30
Contributions

11:00 Processing Slides and Embedding Animations - Michaela Marx (Deutsches Elektronen-Synchrotron)
12:30 Lunch Break
Lunch Break
12:30 - 14:00
14:00 Adriatica Thursday afternoon before coffee plenary session
Adriatica Thursday afternoon before coffee plenary session
14:00 - 15:30
Contributions

14:00 Elections of Chair and Coordinator

14:20 Proceedings Office Paper Processing Overview, Workflows and Editing Criteria, IPAC'21 overview - Renan Picoreti (Brazilian Synchrotron Light Laboratory)

14:40 Software Tools and Requirements, Setup, and Installation Specifications, IT Management for a Conference - Johan Olander (European Spallation Source ERIC)

15:10 Invited Talk from the IPAC'21 LOC Chair - Regis Neuenschwander (Brazilian Synchrotron Light Laboratory)
15:30 Afternoon Coffee Break
Afternoon Coffee Break
15:30 - 16:00
Room: Sala Biliardo
16:00 Adriatica Thursday afternoon plenary session after coffee
Adriatica Thursday afternoon plenary session after coffee
16:00 - 17:30
Contributions

16:00 JACoW Event General Timelines, When and Who does What, Where to find help, Documentation - Christine Petit-Jean-Genaz (European Organization for Nuclear Research)

16:30 Poster Session Management - Christine Petit-Jean-Genaz (European Organization for Nuclear Research)

16:45 The Importance of Author Reception - Christine Petit-Jean-Genaz (European Organization for Nuclear Research)

17:00 Running a Successful Speaker Ready Room - Vincent Mitts (Louisiana State University)

17:15 Trends in Paper Submissions, Types, Problems - Volker RW Schaa (GSI Helmholtzzentrum für Schwerionenforschung GmbH)
17:30 Zoom Poster Session
Zoom Poster Session
17:30 - 18:30

19:30 Team Dinner
Team Dinner
19:30 - 21:30
Room: Ristorante Novecento
Friday 17 December 2021
09:00 Adriatica Friday morning before coffee
Adriatica Friday morning before coffee
09:00 - 10:30
Contributions

09:00 Report from a Scientific Secretary on JACoW's Role in Conference Organization and Publication - Robert Apsimon (Cockcroft Institute)

09:30 Registration in SPMS and Indico, Connecting External Registration Systems with SPMS/Indico, Connecting Registrations to Scheduled Contributions to respect IPAC Policies - Ivan Andrian (Elettra-Sincrotrone Trieste S.C.p.A.)

10:00 Implications of the Organization of "Hybrid" Events from IPAC'23 Organisers - Alessandro Fabris (Elettra-Sincrotrone Trieste S.C.p.A.) Giovanni Bisoffi (Istituto Nazionale di Fisica Nucleare)
10:30 Morning Coffee Break
Morning Coffee Break
10:30 - 11:00
Room: Sala Biliardo
11:00 Adriatica Friday morning after coffee
Adriatica Friday morning after coffee
11:00 - 12:30
Contributions

11:00 A Futuristic View of the Editorial Process - Zhichu Chen (Shanghai Advanced Research Institute)

11:30 Rapporteur's Roundup - Massimiliano Gualtiero Iungo (Istituto Nazionale di Fisica Nucleare)
12:30 Lunch Break
Lunch Break
12:30 - 14:00
14:00 Friday afternoon closing plenary
Friday afternoon closing plenary
14:00 - 15:00
Contributions

14:00 Summing up by the Chair, hand over to new Chair and Coordinator - Ivan Andrian (Elettra-Sincrotrone Trieste S.C.p.A.)

14:20 Call for Bids to Host TM'22 (Americas) - Christine Petit-Jean-Genaz (European Organization for Nuclear Research)

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