JACoW Team Meeting 2021 - Trieste

Europe/Zurich
Trieste

Trieste

Ivan Andrian (Elettra-Sincrotrone Trieste S.C.p.A.)
Description

JACoW's 2021 Team Meeting will be hosted by Elettra and take place in Trieste, Italy. The Team Meeting Proper will take place from Tuesday afternoon to Friday afternoon, 14 to 17 December. It will be preceded by a meeting for JACoW Managers and Developers on Monday all day and Tuesday until 15:30, 13 and 14 December.

Participants
  • Akihiro Shirakawa
  • Alessandro Fabris
  • Ana Lesage
  • Athikarn Thongwat
  • Christine Petit-Jean-Genaz
  • Christopher Charles
  • David Button
  • Davide Marcato
  • Dong Eon Kim
  • Giulia Vinicola
  • Grzegorz Kowalski
  • Ivan Andrian
  • Jaeyu Lee
  • Jan Chrin
  • Jana Thomson
  • Johan Olander
  • John Poole
  • Karl Smolenski
  • Kazuro Furukawa
  • Kelly Jaje
  • Kip Bishofberger
  • Lin Bian
  • Luca Giannessi
  • Massimiliano Gualtiero Iungo
  • Massimo Del Bianco
  • Maxim Kuzin
  • Meghan McAteer
  • Michaela Marx
  • Natthawut Suradet
  • Nawin Juntong
  • Pavel Snopok
  • Pedro Lourenço
  • Peter Forck
  • Petr Anisimov
  • Porntip Sudmuang
  • Prapaiwan Sunwong
  • Purbaj Pant
  • Raphael Mueller
  • Regis Neuenschwander
  • Renan Picoreti
  • Robert Apsimon
  • Ronny Billen
  • Ruth Rudolph
  • Somjai Chunjarean
  • Stefano Deiuri
  • Takashi Kosuge
  • Thakonwat Chanwattana
  • Thapakron Pulampong
  • Thomas Baron
  • Todd Satogata
  • Toshinari Tanaka
  • Vincent Mitts
  • Volker RW Schaa
  • Zhichu Chen
Christine Petit-Jean-Genaz
    • 15:30
      Welcome coffee Sala Biliardo

      Sala Biliardo

    • Welcome and Kickoff Session
      • 1
        JACoW BoD Welcome and Pre-TM Summary Report Adriatica

        Adriatica

        This presentation covers the aims of the Team Meeting, it reports on JACoW’s mission, activities, areas of development, especially with Indico, challenges, future forecasts and needs. It describes the current active working groups, calls for expressions of interest and encourages parallel meetings with experts present.

        Speaker: Ivan Andrian (Elettra-Sincrotrone Trieste S.C.p.A.)
      • 2
        What is JACoW, and What JACoW Offers Your Conference Adriatica

        Adriatica

        The JACoW collaboration is a collaboration which has wide community of collaborators from around the world. Being born out of the arrival of electronic publication in the mid-nineties, JACoW has had a team of innovators who have co-operated delivering systems and tools for the organisation, operation, and long term achieving of conference proceedings for the accelerator and complementary communities. This talk will give a look at the history at the genesis of JACoW to modern day, vision into the future, and discuss the obligations and policies, network of collaborators and supporting volunteers, which enable the effective outcomes of the collaboration and bind it together.

        Speaker: Todd Satogata (Thomas Jefferson National Accelerator Facility)
      • 3
        General Overview of Running a JACoW Conference Adriatica

        Adriatica

        This talk brings together the breakdown of the roles which have been developed over the years to execute a successful JACoW conference, and give an overview of what they contribute to the organisation, execution, and close out of the conference.

        Speaker: Todd Satogata (Thomas Jefferson National Accelerator Facility)
      • 4
        JACoW Conferences: The JACoW Model

        This presentation describes how the JACoW Collaboration, based on sometimes even fragile good will, has over several decades been able to incorporate continuity and sustainability.

        Speaker: Christine Petit-Jean-Genaz (European Organization for Nuclear Research)
    • 18:00
      Kickoff Reception Sala Biliardo

      Sala Biliardo

    • Wednesday Morning Pre-coffee Session: Wednesday morning, 15 December, pre-coffee session block Adriatica

      Adriatica

      • 5
        Introduction and around the table presentation
      • 6
        JACoW Voting Introduction (Voting Scrutineer and Candidates)

        In line with the JACoW charter ,voting is held to elect members to the JACoW board of directors for 3 year terms. This year the mandates of the JACoW Chair and Coordinator are up for election. This presentation will provide instruction, and introduce the nominees for this years election, which is exceptionally in-person and via electronic means. The result of the vote will be announced on Friday morning, 17 December.

        Speaker: Ronny Billen (European Organization for Nuclear Research)
      • 7
        Invited Talk from IPAC'22

        This presentation describes the experience of a person new to JACoW and JACoW conference organization.

        Speaker: Porntip Sudmuang (Synchrotron Light Research Institute)
      • 8
        JACoW Regional Support Centres, SPMS and Publication to JACoW.org

        Overview of the work of the Regional Support Centres at CERN and KEK.

        Speaker: Ronny Billen (European Organization for Nuclear Research)
      • 9
        A JACoW-Indico Regional Support Centre

        As JACoW moves gradually towards Indico for scientific programme management, this presentation describes how conferences will request the creation of JACoW-Indico instances in the future.

        Speaker: Christine Petit-Jean-Genaz (European Organization for Nuclear Research)
    • 10:30
      Morning Coffee Break Sala Biliardo

      Sala Biliardo

    • Brief 10' Overviews of Tutorials
      • 10
        Overview 1: JACoW Templates, Basic Editing, Word and Pitstop
        Speaker: Raphael Mueller (GSI Helmholtzzentrum für Schwerionenforschung GmbH)
      • 11
        Overview 2: Processing Slides and Embedding Animations
        Speaker: Michaela Marx (Deutsches Elektronen-Synchrotron)
      • 12
        Overview 3: The Indico Editorial Module
        Speaker: Thomas Baron (European Organization for Nuclear Research)
      • 13
        Overview 4: SPMS Scientific Programme Management
        Speaker: Todd Satogata (Thomas Jefferson National Accelerator Facility)
      • 14
        Overview 5: Indico Scientific Programme Management
        Speaker: Pedro Lourenço (European Organization for Nuclear Research)
      • 15
        Overview 6: Beginners & Advanced LaTeX
        Speaker: Pavel Snopok (Illinois Institute of Technology)
      • 16
        Overview 7: JACoW Reference Search/Cat Scan Tools
        Speaker: David Button (Australian Nuclear Science and Technology Organisation)
      • 17
        Overview 8: Scripting
        Speaker: Volker RW Schaa (GSI Helmholtzzentrum für Schwerionenforschung GmbH)
    • 12:30
      Lunch Break
    • Riserva Wednesday afternoon pre-coffee parallel session: Riserva Wednesday afternoon, pre-coffee session block Riserva

      Riserva

      • 18
        The Indico Editorial Module

        Riserva, 14:00-15:30

        Speaker: Thomas Baron (European Organization for Nuclear Research)
    • Wednesday, 15 December pre-coffee parallel session: Wednesday, 15 December afternoon parallel pre-coffee session block Adriatica

      Adriatica

    • 15:30
      Afternoon Coffee Break Sala Biliardo

      Sala Biliardo

    • Wednesday afternoon, post-coffee break session: Wednesday, 15 December afternoon, post-coffee break session block Riserva

      Riserva

      • 20
        Beginners & Advanced LaTeX

        This presentation covers Latex for beginners and more advanced users.

        Speaker: Pavel Snopok (Illinois Institute of Technology)
    • Wednesday, 15 December afternoon post-coffee parallel session: Wednesday afternoon, 15 December, post-coffee parallel session Adriatica

      Adriatica

      • 21
        SPMS Scientific Programme Management Overview, Todd Satogata

        This is a compressed introduction to SPMS setup and key tasks. Longer introductory presentations and resources are linked to in the references at the end of this page that cover the material in much more detail. Complex software like SPMS is best learned by following the existing documentation in the Wiki SPMS Manual and trying out tasks yourself, consulting with experts (Christine Petit-Jean-Genaz (CERN, ret.), Todd Satogata (Jefferson Lab)) when you have questions.

        Speaker: Todd Satogata (Thomas Jefferson National Accelerator Facility)
    • 18:00
      Welcome reception Sala Biliardo

      Sala Biliardo

    • Adriatica Thursday morning parallel session Adriatica

      Adriatica

      • 22
        Scripting Overview, Tools for Prior to, During, and After your Conference

        This presentation will list the different tasks accomplished using JPSP before, during and after the conference.

        Speaker: Volker RW Schaa (GSI Helmholtzzentrum für Schwerionenforschung GmbH)
    • Riserva Thursday morning parallel before coffee: Riserva Thursday morning parallel session before coffee Riserva

      Riserva

      • 23
        JACoW Reference Search/Catscan Tools

        This presentation describes the new functionality developed by the IPAC'19 team to facilitate the work of editors.

        Speaker: David Button (Australian Nuclear Science and Technology Organisation)
    • 10:30
      Morning Coffee Break Sala Biliardo

      Sala Biliardo

    • Adriatica Thursday morning parallel session after coffee Adriatica

      Adriatica

      • 24
        Indico Scientific Programme Management, General Overview

        This presentation will describe how to run the main activities of scientific programme management via Indico.

        Speaker: Pedro Lourenço (European Organization for Nuclear Research)
    • Riserva Thursday morning parallel session after coffee Riserva

      Riserva

      • 25
        Processing Slides and Embedding Animations

        This presentation covers the processing of transparencies and embedding animations ready for publication in conference proceedings.

        Speaker: Michaela Marx (Deutsches Elektronen-Synchrotron)
    • 12:30
      Lunch Break
    • Adriatica Thursday afternoon before coffee plenary session Adriatica

      Adriatica

      • 26
        Elections of Chair and Coordinator
      • 27
        Proceedings Office Paper Processing Overview, Workflows and Editing Criteria, IPAC'21 overview

        This presentation describes the work carried out in the Proceedings Office at IPAC'21, a remote conference with remote editing, compared the hitherto paper processing setup prior to the pandemic.

        Speaker: Renan Picoreti (Brazilian Synchrotron Light Laboratory)
      • 28
        Software Tools and Requirements, Setup, and Installation Specifications, IT Management for a Conference

        IT deployment for larger, and smaller, events.

        Speaker: Johan Olander (European Spallation Source ERIC)
      • 29
        Invited Talk from the IPAC'21 LOC Chair

        This presentation from a LOC Chair following the event aims to facilitate the task for future managers of events, both large and small. PAC'21, a completely virtual/remote event, was a particular challenge.

        Speaker: Regis Neuenschwander (Brazilian Synchrotron Light Laboratory)
    • 15:30
      Afternoon Coffee Break Sala Biliardo

      Sala Biliardo

    • Adriatica Thursday afternoon after coffee plenary session: Adriatica Thursday afternoon plenary session after coffee Adriatica

      Adriatica

      • 30
        JACoW Event General Timelines, When and Who does What, Where to find help, Documentation

        The aim of this talk is to give well thought out time lines for the major tasks which are required to be undertaken in a timely manner to ensure that the deadlines and dependent activities can be achieved.

        Speaker: Christine Petit-Jean-Genaz (European Organization for Nuclear Research)
      • 31
        Poster Session Management

        This presentation briefly overviews the need for efficient poster session management.

        Speaker: Christine Petit-Jean-Genaz (European Organization for Nuclear Research)
      • 32
        The Importance of Author Reception

        This presentation underlines the importance of including Author Reception in the responsibilities of conferences. The tasks carried out by Author Reception ensure the coherence of the final published proceedings with respect to the table of contents and the author index.

        Speaker: Christine Petit-Jean-Genaz (European Organization for Nuclear Research)
      • 33
        Running a Successful Speaker Ready Room

        This topic covers three categories that have a direct affect on "Running a Successful Speaker Ready Room": Preparation & Setup, Speakers & Presentations, and
        Good Communication.

        Speaker: Vincent Mitts (Louisiana State University)
    • Zoom Poster Session

      All participants will zoom into a virtual poster session

    • 19:30
      Team Dinner Ristorante Novecento (Double Tree by Hilton)

      Ristorante Novecento

      Double Tree by Hilton

    • Adriatica Friday morning before coffee Adriatica

      Adriatica

      • 35
        Report from a Scientific Secretary on JACoW's Role in Conference Organization and Publication

        This presentation explains how a Scientific Secretary may reap the most from JACoW and all it offers in the organization of the scientific programme of a conference.

        Speaker: Robert Apsimon (Cockcroft Institute)
      • 36
        Registration in SPMS and Indico, Connecting External Registration Systems with SPMS/Indico, Connecting Registrations to Scheduled Contributions to respect IPAC Policies

        This talk will describe how registration is managed in both SPMS and Indico.

        Speaker: Ivan Andrian (Elettra-Sincrotrone Trieste S.C.p.A.)
      • 37
        Implications of the Organization of "Hybrid" Events from IPAC'23 Organisers

        As preparations for IPAC'23 get under way, while planning for an in-person event, all eventualities need to be considered, including the implications of organising a "hybrid" event.

        Speakers: Alessandro Fabris (Elettra-Sincrotrone Trieste S.C.p.A.), Giovanni Bisoffi (Istituto Nazionale di Fisica Nucleare)
    • 10:30
      Morning Coffee Break Sala Biliardo

      Sala Biliardo

    • Friday morning after coffee: Adriatica Friday morning after coffee Adriatica

      Adriatica

      • 38
        A Futuristic View of the Editorial Process

        Minimising the human contribution to minimise errors ... and allow the editors to focus on something really important, e.g. the units, the equations and other cool things!

        Speaker: Zhichu Chen (Shanghai Advanced Research Institute)
      • 39
        Rapporteur's Roundup

        The Rapporteur presents the reports from each of the Session Chairs to provide input for the JACoW Board of Directors as it prepares its work for the coming year.

        Speaker: Massimiliano Gualtiero Iungo (Istituto Nazionale di Fisica Nucleare)
    • 12:30
      Lunch Break
    • Friday afternoon plenary closing session: Friday afternoon closing plenary Adriatica

      Adriatica

      • 40
        Summing up by the Chair, hand over to new Chair and Coordinator

        Adriatica, 17 December, 15:10-15:30

        Speaker: Ivan Andrian (Elettra-Sincrotrone Trieste S.C.p.A.)
      • 41
        Call for Bids to Host TM'22 (Americas)

        Adriatica, 17 December, 14:45-15:00

        Speaker: Christine Petit-Jean-Genaz (European Organization for Nuclear Research)